Office Administrator

Danfoss; Osasco; On-site; BRL 45,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Paid vacation

Pension plans

Personal insurance

Job summary

Danfoss, based in Osasco, Brazil, is seeking an on-site Office Administrator to support travel, fleet, and document management, ensuring a productive employee experience. You will partner with staff to streamline travel arrangements, expenses, vehicle administration, and policy adherence.

The role emphasizes effective problem solving, clear communication, and collaboration across functions to maintain a seamless workplace environment.

Qualifications

• Experience managing corporate travel programs or employee travel support.
• Experience with fleet administration and vehicle management.
• Strong proficiency in Microsoft Office; Excel for reporting and PowerPoint for communications.
• Strong written and verbal communication, professional interaction with employees and partners.
• Ability to manage multiple priorities and communicate in intermediate to advanced English.

Responsibilities

• Coordinate corporate travel, travel support, expense auditing, reimbursements, and cash advances.
• Manage fleet operations including vehicle maintenance, documentation, licensing, and fuel controls.
• Oversee notarial and document management processes ensuring compliance and continuity.
• Guide employees on travel, transportation, reimbursement, fleet, lodging, and SAP Concur processes.
• Create and maintain internal communications and intranet updates to keep teams informed.

Skills

Excel

PowerPoint

Microsoft Office

English communication

Tools

PowerPoint

Microsoft Office

Job description

The Impact You'll Make

As an Office Administrator, you will play a key role in creating a seamless employee experience by supporting corporate travel, fleet operations, document management, and workplace services. Based in Osasco, Brazil, this on-site position helps employees stay productive, connected, and supported every day.

You will be the go-to partner for employees, helping them navigate travel arrangements, expense processes, vehicle administration, and company policies. Your ability to solve problems quickly and communicate effectively will directly contribute to an efficient and positive work environment.

This role offers the opportunity to collaborate across multiple functions, drive operational excellence, and make a meaningful impact on how employees experience workplace support services.

What You’ll Be Doing

• Coordinate corporate travel activities, including employee support, travel arrangements, expense auditing, reimbursements, and cash advances to ensure a smooth and compliant travel experience.
• Manage fleet operations, including vehicle maintenance schedules, documentation, licensing, claims administration, traffic fines, fuel controls, and vehicle allocation to maximize fleet efficiency and cost effectiveness.
• Oversee notarial and document management processes, including certified copies, apostilles, contract registrations, powers of attorney, and confidential document handling to maintain compliance and business continuity.
• Provide guidance to employees on travel, transportation, reimbursement, fleet, lodging, and SAP Concur processes, helping them resolve issues quickly while ensuring adherence to company policies.
• Create and maintain internal communications, including announcements, corporate emails, intranet updates, and other employee communication channels to keep teams informed and engaged.

What We're Looking For

• Experience managing corporate travel programs, employee travel support, expense administration, or related office services.
• Experience with fleet administration, including vehicle maintenance coordination, documentation control, licensing, fuel monitoring, or cost tracking.
• Proficiency in Microsoft Office, particularly Excel for reporting and analysis and PowerPoint for presentations and communications.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leaders, and external partners.
• Highly organized and proactive approach, with the ability to manage multiple priorities, solve problems effectively, and communicate in intermediate to advanced English.

What You'll Get From Us

• We promote from within and support your learning with mentoring, training, and access to global opportunities.
• You’ll have flexibility, autonomy, and support to do your best work while maintaining a healthy work-life balance. Your well-being matters to us.
• We strive to create an inclusive work environment where people of all backgrounds are respected, and valued for who they are.
• You’ll receive benefits like annual bonus, paid vacation, pension plans, personal insurance, and more. These vary by country and contract, but they’re worth asking about—we think they’re pretty great.

Our Commitment to Transparency

Salary ranges listed reflect only primary location and currency. For local salary ranges and specific benefits in your preferred hiring location, please ask your Talent Acquisition representative for more information.

The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. Any benefits listed do not promise or guarantee any particular benefit or specific action. They may depend on country or contract specifics and are subject to change at any time without prior notice.

Want to know more? Please visit our FAQ Page.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected category.