Facilities Analyst/Office Manager, Sao Paulo, Brazil (IK)

Central Business Solutions, Inc; São Paulo; Presencial; BRL 70 000 - 110 000; Tempo integral

Resumo da oferta

Central Business Solutions, Inc seeks a Facilities Analyst/Office Manager to oversee front-desk operations, visitor logs, and daily office services in Sao Paulo. This on-site role runs Monday through Thursday, 8 hours a day, with a focus on smooth facility operations and event support.

You will assist with facility documentation, safety compliance, liaise with property management, and coordinate seminars, catering, and health & safety campaigns while using Portuguese and English.

Qualificações

• Experience handling visitor logs and security compliance.
• Ability to perform basic analyses and follow procedures.
• Must speak Portuguese and English.

Responsabilidades

• Provide courteous reception and ensure proper direction for clients, guests, and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management, including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems, generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms, organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards – plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive, organize, and distribute letters, documents, and packages.
• Must speak Portuguese and English

Conhecimentos

Reception duties

Facility management

Safety compliance

Event support

Admin tasks

English-Portuguese

Descrição da oferta de emprego

Role: Facilities Analyst/Office Manager
Location: Sao Paulo, Brazil
On-Site: Monday through Thursday
Shift: Monday through Thursday, 8 hours per day

Job Description:

• Provide courteous reception and ensure proper direction for clients, guests, and vendors; maintain accurate visitor logs and ensure compliance with security protocols.
• Provide support for facility management, including preparation and implementation of relevant documentation.
• Apply standard techniques to provide solutions to basic problems.
• Apply technical knowledge following established procedures and/or standard practices to perform basic analyses.
• Identify problems, generate alternatives and recommendations within defined processes.
• Provide support for on-site seminars and events; check and prepare seminar rooms, organize catering; ensure EHS requirements are met.
• Support service assistants in maintaining offices; liaise with caretaker and property management as necessary.
• Facilitate general safety compliance according to risk assessment and legal standards – plan and carry out security meetings and medical checks; plan and carry out health & safety campaigns.
• Perform administrative tasks to facilitate the preparation and maintenance of operations and maintenance plans.
• Normally receive detailed instructions on routine work.
• Receive, organize, and distribute letters, documents, and packages.
• Must speak Portuguese and English