Student Services & Office Administrator

Us College Link; Francisco Beltrão; Sur place; BRL 54 000 - 72 000; Plein temps

Résumé du poste

US College Link seeks an organized and service‑oriented Student Services & Office Administrator to join our team in Sao Paulo. This full‑time, on-site role supports students and families while ensuring smooth office operations.

The ideal candidate is professional, approachable, detail‑oriented, and comfortable communicating with students, families, and team members. You will manage calendars, records, inquiries, and events to uphold a welcoming, efficient office environment.

Qualifications

• Bachelor's degree in Administration or related field is required.
• Experience in administrative, educational, or office environments preferred.
• Strong organizational and administrative skills.
• Experience with scheduling, record-keeping, and document management.
• Excellent communication and customer service.

Responsabilités

• Welcome and assist students, families, and visitors professionally.
• Respond to phone, email, and in-person inquiries.
• Schedule appointments and manage office calendars.
• Maintain accurate student records and administrative information.
• Support events, information sessions, and workshops.
• Prepare basic administrative reports and documents.
• Coordinate office supplies and equipment needs.

Connaissances

Organizational skills

Communication skills

Customer service

Detail oriented

Office software

Formation

Bachelor's degree in Administration

Coursework in administration

Outils

MS Office

Google Workspace

Description du poste

About the job

About US College Link

US College Link supports students and families throughout the U.S. college exploration, application, and transition process.

Our team provides personalized guidance, practical resources, and clear communication to help students make informed decisions about their academic futures. We work with students, families, schools, and community partners in a professional and student-focused environment.

About the Role

We are looking for an organized and service-oriented Student Services & Office Administrator to join our team in Sao Paulo.

This is a full-time, on-site position that plays an important role in supporting students and families while helping our office operate smoothly and efficiently.

The ideal candidate is professional, approachable, detail-oriented, and comfortable communicating with students, families, and team members.

Key Responsibilities

• Welcome and assist students, families, and visitors in a professional and friendly manner.
• Respond to phone, email, and in-person inquiries.
• Schedule appointments and coordinate office calendars.
• Maintain accurate student records and administrative information.
• Assist with student documentation, forms, and general administrative processes.
• Support the organization of student events, information sessions, and workshops.
• Prepare basic administrative reports and documents.
• Monitor office supplies and help coordinate office equipment needs.
• Maintain an organized and welcoming office environment.
• Collaborate with team members to improve administrative workflows and student services.
• Provide general administrative support as needed to ensure smooth daily operations.

Qualifications

• Bachelor's degree in Administration or an equivalent field is required.
• Education or coursework in administration, education, student services, or a related field is an advantage.
• Previous experience in an administrative, educational, student services, or office environment is preferred.
• Strong organizational and administrative skills.
• Experience with scheduling, record-keeping, and document management.
• Comfortable using common office software, including word processing, spreadsheets, email, and calendar tools.
• Clear and professional communication skills.
• Strong customer service skills with a patient and helpful approach.
• Good attention to detail and the ability to prioritize responsibilities.
• Comfortable working in a busy office environment and collaborating with a diverse team and student community.

What We Offer

US College Link offers a professional and supportive work environment where employees can develop their administrative and student service experience.

We value reliability, professionalism, teamwork, and respectful communication. Employees who demonstrate strong performance may have opportunities for increased responsibilities and professional growth within the organization, based on performance and business needs.

Join Our Team