Administrative Executive

Kong Jun Engineering Pte. Ltd.; Região Norte; Presencial; BRL 135 000 - 203 000; Tempo integral

Resumo da oferta

Kong Jun Engineering Pte. Ltd. in Singapore is seeking an Administrative Executive to support daily administrative and accounting tasks, including Work Permit-related matters for foreign workers.

You will manage WP applications, renewals and cancellations, monitor expiry dates, assist with MOM submissions, coordinate medical exams, insurance and related requirements, and maintain accurate records. The role also covers invoicing, AP/AR, data entry and general admin, with confidential information

Qualificações

• Diploma in Accounting, Business Administration or a related field.
• Prior experience in an administrative/accounts role preferred.
• Experience handling Singapore Work Permit applications and MOM-related matters preferred.
• Familiar with Work Permit application, renewal and cancellation processes.
• Basic knowledge of accounting, including AP/AR and invoicing.
• Proficient in Microsoft Excel and Microsoft Office.
• Detail-oriented, organised and able to work independently.

Responsabilidades

• Handle Work Permit applications, renewals, cancellations and related submissions.
• Monitor Work Permit expiry dates and ensure timely renewals.
• Assist with MOM-related documentation and online submissions.
• Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements.
• Maintain accurate records of foreign workers’ Work Permit and employment documents.
• Keep track of workers’ personal particulars and ensure records are updated.
• Liaise with relevant parties regarding Work Permit and worker administrative matters.
• Prepare and issue invoices, quotations and receipts.
• Assist with accounts payable and accounts receivable (AP/AR).
• Verify invoices and supporting documents before submission.
• Maintain proper records of financial transactions.
• Perform general administrative duties, including filing, data entry and document management.
• Coordinate with internal teams for billing and documentation updates.
• Support other ad-hoc administrative duties when required.

Conhecimentos

Administrative experience

AP/AR familiarity

Detail-oriented

Formação académica

Diploma in Accounting or related field

Ferramentas

Microsoft Excel

Microsoft Office

Descrição da oferta de emprego

We are looking for a detail-oriented and responsible Administrative Executive to support our daily administrative, accounts, and Work Permit-related matters. The role involves handling financial documentation, maintaining proper records, and managing Work Permit applications and administration for our foreign workers.

Key Responsibilities

• Handle Work Permit applications, renewals, cancellations and related submissions
• Monitor Work Permit expiry dates and ensure timely renewals
• Assist with MOM-related documentation and online submissions
• Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements
• Maintain accurate records of foreign workers’ Work Permit and employment documents
• Keep track of workers’ personal particulars and ensure records are updated
• Liaise with relevant parties regarding Work Permit and worker administrative matters
• Prepare and issue invoices, quotations and receipts
• Assist with accounts payable and accounts receivable (AP/AR)
• Verify invoices and supporting documents before submission
• Maintain proper records of financial transactions
• Perform general administrative duties, including filing, data entry and document management
• Coordinate with internal teams for billing and documentation updates
• Support other ad-hoc administrative duties when required

Requirements

• Diploma in Accounting, Business Administration or a related field
• Prior experience in an administrative/accounts role preferred
• Experience handling Singapore Work Permit applications and MOM-related matters is preferred
• Familiar with Work Permit application, renewal and cancellation processes
• Basic knowledge of accounting, including AP/AR and invoicing
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented, organised and comfortable working with numbers
• Able to handle confidential employee and company information responsibly
• Able to work independently and manage multiple deadlines

Location: Singapore
Employment Type: Full-Time