Administration Services Specialist

Keeta; São Paulo; Presencial; BRL 120 000 - 180 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Parking benefits

Resumo da oferta

Keeta in São Paulo seeks a proactive Administration/Facilities Manager to oversee daily office operations and lead relocation projects. You will supervise cleaning, maintenance, and emergency response, while addressing employee inquiries and delivering tailored administrative services.

The role requires 3+ years in Administration or related fields, strong people leadership, and IFM or Service Management experience.

Qualificações

• Bachelor’s degree or above in Administration or related field.
• 3+ years of experience in Administration or Engineering/Construction Management.
• Strong team management and communication skills; experience in Integrated Facilities Management (IFM) or Service Management is highly preferred.
• Knowledge of Chinese corporate culture is a plus.

Responsabilidades

• Oversee daily office facilities operations including layout optimization, workstation allocation, and meeting room management.
• Lead office relocation projects and transition planning.
• Supervise soft FM services (cleaning, maintenance, emergency response) to ensure comprehensive workplace support.
• Address day-to-day employee inquiries and provide standardized and customized administrative solutions.
• Manage office-related budgets and expenditures; handle rent, utilities, and asset tracking; optimize costs.
• Administer the employee parking benefits program and coordinate related payments.
• Support leadership in organizing meetings and events, including catering and venue setup.

Conhecimentos

Team management

Communication

Integrated FM

Service management

Budget awareness

Facilities operations

Formação académica

Bachelor's degree in Administration or related field

Descrição da oferta de emprego

• 1. Workplace Management: Oversee the daily operations of office facilities, including layout optimization, workstation allocation, and meeting room management. Lead office relocation projects and transition planning. Supervise soft Facilities Management (FM) services covering cleaning, maintenance, and emergency response to ensure comprehensive workplace support.
• 2. Employee Support: Address day-to-day employee inquiries and challenges. Provide standardized and customized administrative solutions to continuously enhance service satisfaction.
• 3. Environment & Safety: Maintain high standards of the office environment and manage emergencies effectively. Assist in implementing safety protocols and oversee the management and performance evaluation of third-party service providers.
• 4. Budget & Procurement: Manage office-related budgets and expenditures. Handle equipment maintenance, fixed asset tracking, and office supplies procurement. Ensure timely and accurate payment of rent, property management fees, and utilities, while controlling costs and improving operational efficiency.
• 5. Parking Benefits: Administer the employee parking benefits program, including eligibility verification, coordination with property management for registration procedures, and processing related payments.
• 6. General Administration: Organize and execute various ad-hoc administrative tasks as required.
• 7. Events & Coordination: Collaborate with functional departments to support leadership in organizing meetings and events, including catering arrangements, venue setup, and fostering a positive workplace atmosphere.

Requirements

• 1. Bachelor’s degree or above; background in Administration or related fields is preferred. 2. Minimum 3 years of experience in Administration or Engineering/Construction Management.
• 3. Strong team management and communication skills; experience in Integrated Facilities Management (IFM) or Service Management is highly preferred.
• 5. Knowledge of Chinese corporate culture is a plus.