Administrative Assistant

McDermott International, Ltd; Rio de Janeiro; Presencial; BRL 36 000 - 60 000; Tempo integral

Resumo da oferta

McDermott International, Ltd. in Rio de Janeiro is seeking an Administrative Assistant who brings strong organizational, multitasking, attention to detail, and interpersonal skills to support day-to-day office operations.

You will prepare reports and presentations, type and proofread documents, coordinate meetings and travel, maintain filing systems, answer phones, and assist managers with routine administrative requests.

Qualificações

• High school diploma or equivalent is required.
• 2–4 years of experience in an administrative assistant role is preferred.
• Advanced knowledge of MS Office and office software is required.
• Excellent written and verbal communication skills are essential.
• Strong understanding of business procedures, letters, and report formats.

Responsabilidades

• Perform research and use computer programs to create reports, spreadsheets, and presentations.
• Type and proofread documents, correspondence, and forms.
• Follow office protocol and understand organizational policies and procedures.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain filing systems (manual and electronic).
• Answer the phone, relay messages, and route routine issues to the right person.
• Process time sheets, vacation requests, and supply requisitions.
• Photocopy, fax, and scan documents as required.
• Ensure effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Conhecimentos

MS Office

Communication

Organization

Multitasking

Attention to detail

Interpersonal skills

Document typing & proofreading

Formação académica

High school diploma or equivalent

Ferramentas

Printers

Scanners

Descrição da oferta de emprego

Job Description

The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
• Coordinate and set up meetings and conferences
• Arrange travel and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain manual and electronic filing systems
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure of effective mail and package distribution
• Assist employees and managers with general administrative requests

Qualifications

• High school diploma or equivalent
• 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Excellent communication skills, both written and verbal
• In-depth knowledge of business procedures, letters, and report formats
• Able to read and comprehend instructions, and write correspondence and memos
• Able to effectively present information to co-workers and the public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Able to work well with all levels of internal management and staff as well as clients

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.