Administrative Specialist BR

Core Code io; Campo Belo; Presencial; BRL 40 000 - 60 000; Tempo integral

Resumo da oferta

Core Code io is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. You will organize documents, manage schedules, prepare reports, and assist with financial processes while maintaining confidentiality and accuracy.

Ideal candidates are highly organized, proactive, and able to coordinate tasks between internal teams and external contacts.

Qualificações

• Previous experience in administrative support or office administration.
• Experience managing documents, records, data, schedules, and processes.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Excellent attention to detail and ability to meet deadlines.
• Capable of prioritizing multiple tasks in a fast-paced environment.

Responsabilidades

• Provide administrative support to internal teams and managers.
• Organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and purchase requests when required.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify issues and suggest process improvements.
• Ensure policies and procedures are followed and confidentiality maintained.
• Provide timely and professional support to employees and stakeholders.

Conhecimentos

Organizational skills

Time management

Attention to detail

Data entry

Multiple task management

Problem solving

Documentation

Communication

Independent work

Discretion

Ferramentas

Google Workspace

Microsoft Office

Spreadsheet software

Email/calendar apps

Descrição da oferta de emprego

We are seeking a detail-oriented and proactive Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong data entry and documentation skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, email, calendars, databases, and other digital tools.
• Strong written documentation and record-keeping skills.
• Ability to work independently and take initiative.
• Professional and discreet approach when handling confidential information.
• Ability to adapt to changing priorities and processes.

Requirements

• Previous experience in administrative support, office administration, operations, coordination, or a similar role.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

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