Administration Services Specialist

Keeta; São Paulo; Presencial; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

Keeta is seeking a proactive Facilities Administration Lead to oversee daily workplace operations, optimize office layout, manage relocations, and supervise service providers to ensure a seamless work environment.

The role emphasizes employee support, budget control, safety, procurement, and events coordination, with qualifications including a Bachelor’s degree and at least 3 years in Administration or related fields.

Qualificações

• Bachelor’s degree or above; background in Administration or related fields is preferred.
• Minimum 3 years of experience in Administration or Engineering/Construction Management.
• Strong team management and communication skills; experience in Integrated Facilities Management (IFM) or Service Management is highly preferred.
• Knowledge of Chinese corporate culture is a plus.

Responsabilidades

• Oversee daily operations of office facilities, including layout optimization and meeting room management.
• Lead office relocation projects and transition planning.
• Supervise soft Facilities Management (FM) services covering cleaning, maintenance, and emergency response.
• Address day-to-day employee inquiries and provide standardized and customized administrative solutions.
• Maintain high office environment standards and assist in safety protocol implementation.
• Manage office-related budgets and expenditures, procurement of equipment, and utilities payments.
• Administer the employee parking benefits program, including eligibility verification and payments.
• Organize and execute ad-hoc administrative tasks as required.
• Collaborate with departments to support leadership in organizing meetings and events.

Conhecimentos

Team management

Communication

IFM / Service management

Formação académica

Bachelor's degree in Administration

Descrição da oferta de emprego

Responsibilities

1. 1. Workplace Management: Oversee the daily operations of office facilities, including layout optimization, workstation allocation, and meeting room management. Lead office relocation projects and transition planning. Supervise soft Facilities Management (FM) services covering cleaning, maintenance, and emergency response to ensure comprehensive workplace support.
2. 2. Employee Support: Address day-to-day employee inquiries and challenges. Provide standardized and customized administrative solutions to continuously enhance service satisfaction.
3. 3. Environment & Safety: Maintain high standards of the office environment and manage emergencies effectively. Assist in implementing safety protocols and oversee the management and performance evaluation of third‑party service providers.
4. 4. Budget & Procurement: Manage office‑related budgets and expenditures. Handle equipment maintenance, fixed asset tracking, and office supplies procurement. Ensure timely and accurate payment of rent, property management fees, and utilities, while controlling costs and improving operational efficiency.
5. 5. Parking Benefits: Administer the employee parking benefits program, including eligibility verification, coordination with property management for registration procedures, and processing related payments.
6. 6. General Administration: Organize and execute various ad‑hoc administrative tasks as required.
7. 7. Events & Coordination: Collaborate with functional departments to support leadership in organizing meetings and events, including catering arrangements, venue setup, and fostering a positive workplace atmosphere.

Requirements

• 1. Bachelor’s degree or above; background in Administration or related fields is preferred. 2. Minimum 3 years of experience in Administration or Engineering/Construction Management.
• 3. Strong team management and communication skills; experience in Integrated Facilities Management (IFM) or Service Management is highly preferred.
• 5. Knowledge of Chinese corporate culture is a plus.