Junior Administrative Analyst – Facilities

Jobtailor; São Paulo; Presencial; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo seeks a facilities administration professional to oversee supplier registration, travel management, and budget monitoring. You will support governance and internal controls while producing clear reports and dashboards with Power BI and Excel.

The role emphasizes compliance, process governance, and cross-functional coordination within Facilities, Fleet, and Travel services. A degree in business admin, engineering, or logistics is desirable.

Qualificações

• Bachelor's degree in progress or completed in business administration, engineering, logistics or related fields.
• Proficient in Excel at an intermediate or advanced level.
• Analytical, organized and control-oriented profile.
• Experience with supplier/vendor registration and governance.
• Knowledge of administrative processes focused on compliance and controls.
• Knowledge of the Argo platform and Power BI or monitoring indicators.
• Experience with fleet management or corporate travel.

Responsabilidades

• Report to the Facilities Coordinator, supporting administrative routines and area controls.
• Manage the corporate travel process via the travel platform, providing user support and monitoring operational indicators.
• Register and update suppliers in corporate systems, ensuring accuracy and compliance of information.
• Support the administrative management of contracts under the Facilities area.
• Monitor area indicators and dashboards, contributing to oversight of Facilities, Fleet and Travel services.
• Prepare management reports, presentations and monitoring controls for the area.
• Perform budgetary controls, tracking expenses and entries.
• Support audit, compliance and internal control processes, ensuring adherence to policies and procedures.
• Ensure governance guidelines, segregation of duties and internal controls.
• Support ticket/service request management and other administrative routines for Facilities.

Conhecimentos

Excel

Power BI

Analytical

Organized

Control-oriented

Supplier registration

Fleet management

Corporate travel

Formação académica

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Bachelor's Degree in Logistics

Ferramentas

Argo Platform

Power BI

Travel Platform

Descrição da oferta de emprego

• Report to the Facilities Coordinator, supporting administrative routines and area controls.
• Manage the corporate travel process via the travel platform, providing user support and monitoring operational indicators.
• Register and update suppliers in corporate systems, ensuring the accuracy and compliance of information and required documentation.
• Support the administrative management of contracts under the Facilities area.
• Monitor area indicators and dashboards, contributing to the oversight of Facilities, Fleet and Travel services.
• Prepare management reports, presentations and monitoring controls for the area.
• Perform budgetary controls, tracking expenses, entries and management information.
• Support audit, compliance and internal control processes, ensuring adherence to the company's policies, standards and procedures.
• Ensure compliance with governance guidelines, segregation of duties and internal controls applicable to the area's processes.
• Support ticket/service request management and other administrative routines for Facilities.

Requirements

• Bachelor's degree in progress or completed in Business Administration, Engineering, Logistics or related fields.
• Intermediate or advanced Excel;
• Analytical, organized and control-oriented profile;
• Experience with supplier/vendor registration;
• Knowledge and experience in administrative processes focused on compliance, controls and governance;
• Knowledge of the Argo platform;
• Experience with Power BI or monitoring management indicators;
• Experience with Fleet or Corporate Travel.

Core Competencies

Demonstrates strong analytical and organizational skills with a focus on compliance, controls, and governance in administrative processes. Proficient in managing corporate travel, supplier registration, and budgetary controls while utilizing tools like Excel and Power BI for monitoring and reporting.

Highest-signal resume keywords

• Bachelor's Degree In Business Administration
• Intermediate Or Advanced Excel
• Experience With Supplier Registration
• Knowledge Of The Argo Platform
• Experience With Power BI

ATS Optimization Keywords

Hard Skills

• Budgetary Control
• Supplier Registration
• Compliance Management
• Administrative Processes
• Monitoring Management Indicators

Soft Skills

• Analytical Skills
• Organizational Skills
• Control-Oriented Profile

Industry Keywords

• Facilities Management
• Fleet Management
• Corporate Travel
• Governance Guidelines
• Internal Controls

Tools & Technologies

• Argo Platform
• Power BI
• Travel Platform