Junior Administrative Analyst

Jobtailor; Rio de Janeiro; Presencial; BRL 65 000 - 95 000; Tempo integral

Resumo da oferta

Jobtailor in Rio de Janeiro is seeking an experienced Administrative/Facilities professional to oversee office infrastructure, procurement, and maintenance contracts. You will manage inventory, process requisitions, and support the unit's analytical needs.

The role requires a degree in Administration or related fields, experience with supplier contracts and KPI reporting, and proficiency in Excel and MS Office. Knowledge of corporate systems and facilities operations is a plus.

Qualificações

• Bachelor's degree in Administration, Business Management, or related fields.
• Experience in administrative activities, purchasing, facilities, or outsourcing.
• Experience with supplier management, requisitions, quotations, and contracting.
• Experience in contract control, invoices, payments, and admin documentation.
• Proficiency in Microsoft Office and intermediate/advanced Excel.
• Experience supporting internal users and managing infrastructure requests.
• Knowledge of procurement processes and contract management.

Responsabilidades

• Manage procurement requests and inventory control.
• Coordinate building maintenance services and vendor contracts.
• Prepare tracking spreadsheets, KPIs, and operational reports.
• Provide operational support to the administrative analyst.

Conhecimentos

Excel

Microsoft Office

Vendor management

Inventory control

Facilities management

Contract management

Data analysis

KPIs

Purchase requisitions

Formação académica

Bachelor's degree in Administration or related field

Ferramentas

Corporate procurement system

Descrição da oferta de emprego

Overview

• Ensure the proper functioning of the office infrastructure and administrative operations by managing procurement requests and inventory control, and by contracting and supervising building maintenance services.
• Handle urgent purchasing requests, and prepare and update administrative controls, tracking spreadsheets, and area performance indicators.
• Provide operational support to the Mid-level Administrative Analyst responsible for the unit, ensuring service quality, process organization, and compliance with organizational policies and procedures.

Requirements

• Bachelor's degree in Administration, Business Management, Management Processes, Logistics, Production/Industrial Engineering, Facilities Management, or related fields.
• Experience in administrative activities, purchasing, facilities, building infrastructure, or management of outsourced services.
• Experience in supplier management, purchase requisitions, quotations, and service contracting.
• Experience in contract control, invoices, payments, and administrative documentation.
• Experience managing inventory and supplies for office, cleaning, hygiene, and pantry.
• Experience preparing and updating control spreadsheets, management reports, and operational KPIs.
• Experience supporting internal users and managing infrastructure and building maintenance requests.
• Proficient in Microsoft Office, with intermediate to advanced Excel.
• Preparation and maintenance of tracking spreadsheets and administrative controls.
• Consolidation and analysis of indicators and preparation of management reports.
• Basic knowledge of purchasing processes, supplier contracting, and contract management.
• Knowledge of facilities routines and building administration.
• Inventory control and management of consumable materials.
• Oversight of preventive and corrective maintenance services.
• Knowledge of payment processes, invoice verification, and administrative financial controls.
• Use of corporate systems for purchase requisitions, contracts, asset management, and administrative controls.
• Knowledge of document organization, audit, and compliance of administrative processes.
• Preferred: Specialization or professional development courses in Facilities Management and Corporate Infrastructure.