Facilities Analyst

Jobtailor; Campinas; Presencial; BRL 44 640 - 78 120; Tempo integral

Resumo da oferta

Jobtailor in Campinas seeks a Facilities/Administrative professional to organize the office and manage maintenance, suppliers, and procurement. The role focuses on keeping the workspace efficient, safe, and welcoming for employees.

You will oversee onboarding/offboarding equipment, track assets, and ensure cost control while coordinating events and supplier contracts to support a smooth, productive workplace.

Qualificações

• Experience in Facilities or Administrative roles.
• Experience managing contracts and service providers.
• Knowledge of financial and procurement routines.
• Experience organizing corporate events.
• Ability to optimize internal processes and reduce costs.
• Focus on employee experience and workplace wellbeing.
• Experience with basic infrastructure maintenance.

Responsabilidades

• Manage and organize the office infrastructure and spaces.
• Perform preventive and corrective maintenance.
• Manage suppliers and service providers.
• Control and purchase office supplies.
• Monitor space usage per internal best practices.
• Handle day-to-day employee requests.
• Track company assets (furniture, equipment, shared items).
• Support onboarding and offboarding equipment preparation and retrieval.
• Monitor contracts and costs for efficiency and improvements.
• Manage payment of administrative invoices (Hauze) and ensure timely payments.

Conhecimentos

Process optimization

Cost reduction

Employee experience

Office management

Contract management

Purchasing budgets

Event coordination

Attention to detail

Descrição da oferta de emprego

Responsibilities

• Manage and organize the office infrastructure, ensuring the proper functioning of all spaces;
• Monitor and perform preventive and corrective maintenance routines (electrical, plumbing, furniture, etc.);
• Manage suppliers and service providers (cleaning, maintenance, security, among others);
• Control and purchase office supplies and materials for the office (pantry, cleaning, office supplies);
• Monitor appropriate use of spaces and ensure compliance with internal best practices;
• Handle day-to-day employee requests, providing a positive workplace experience;
• Track company assets (furniture, equipment, and shared items);
• Support onboarding and offboarding processes, especially the preparation and retrieval of equipment;
• Monitor area contracts and costs, seeking efficiency and opportunities for improvement;
• Manage the control and payment of administrative unit invoices (Hauze), ensuring financial organization and timely payments.

Requirements

• Ability to identify opportunities to optimize internal processes and reduce costs.
• Focus on delivering the best experience and well-being for employees in the workplace.
• Ability to manage basic infrastructure and maintenance routines.
• Proven prior experience in Facilities or Administrative areas.
• Practical experience managing contracts and service providers (cleaning, maintenance, etc.).
• Knowledge of financial and procurement routines (purchase control, budgets, quotations, and payments).
• Prior experience in organizing and coordinating corporate events.
• A critical eye and aesthetic sense focused on the organization, functionality, and harmony of the physical space.