Administrative & Facilities Intern

Clever Devices; Região Geográfica Intermediária de São Paulo; Presencial; BRL 30 000 - 50 000; Tempo integral

Resumo da oferta

Clever Devices, located in São Paulo, is seeking an Administrative Support professional to provide comprehensive support to management. This role involves managing office supplies, welcoming clients, and executing various administrative tasks that ensure smooth operations.

The ideal candidate will be a detail-oriented individual with experience in administrative roles and a commitment to maintaining efficient office organization.

Qualificações

• Strong communication and interpersonal skills are essential.
• Experience in administrative roles is preferred.
• Ability to manage multiple tasks effectively.

Responsabilidades

• Provide support to management as needed.
• Welcome clients and visitors effectively.
• Manage vacation schedules and documentation.
• Assist in organizing events and meetings.
• Maintain records, contracts, and forms.

Conhecimentos

Reception and Telephony

Document Management

Administrative Support

Event Organization

Descrição da oferta de emprego

As THE leader in transit technology, Clever Devices' vision is to make meaningful contributions to worldwide mobility. Our goal is to be the leading provider of exciting technology that improves the quality of mobility in communities around the world.

Skills Required:

• Providing support to management as needed
• Reception and Telephony – welcoming clients and general visitors
• Responsible for the receipt and distribution of documents and general deliveries
• Opening several service requests in the condominium GoWork
• Partial relationship with the Building Leader
• Managing vacation schedules and ensuring pay slip receipt
• Managing PCMSO – annual periodic medical exams
• Managing time‑off bank – every 4 months – insure the proper use and /or payment
• Personnel Dept. - liaising with WSS and ensuring employee documentation, ID badges, training compliance, and document signing (e.g., Cyber Security) for all new hires
• Monitoring and replenishing supplies and requesting office materials and tracking delivery
• Assisting in planning and executing daily administrative tasks
• Support in organizing events, meetings, travel, and training
• Inventory and equipment control – laptops, speakers, etc.
• Filing and scanning documents as needed
• Maintaining control of records, contracts, and forms
• Updating internal systems and employee records
• Assisting with accounts payable control

Clever Devices is an Affirmitive Action/Equal Opportunity Employer