Admin cum Accounts Assistant

SRTT MARINE TRADING & SERVICES PTE. LTD.; Região Norte; On-site; BRL 28,000 - 44,000; Full time

Job summary

We are seeking an experienced Admin & Accounts Assistant to support operations by coordinating with suppliers, verifying invoices, handling purchasing documents, and performing general office administration in a construction-related environment.

The role requires meticulous data entry, strong Excel skills, and familiarity with Xero or similar accounting software to help maintain accurate records and timely reporting for management.

Qualifications

• Proficient in Microsoft Office, especially Excel.
• Knowledge of Xero or similar accounting software.
• Strong communication skills to liaise effectively with suppliers and internal teams.
• Good organizational skills to manage multiple tasks and meet deadlines.
• Ability to work independently and multitask in a fast-paced environment.
• Responsible, detail-oriented, and eager to learn to contribute positively to the team.

Responsibilities

• Assist with daily accounting tasks by entering data and maintaining accurate financial records to support operational accuracy.
• Manage supplier invoices, Purchase Orders (POs), and Delivery Orders (DOs) to ensure timely and accurate processing.
• Source suppliers by obtaining quotations and preparing price comparisons to support cost-effective purchasing decisions.
• Coordinate with suppliers and follow up on deliveries to ensure timely receipt of goods and services.
• Prepare Excel reports to summarize accounting and procurement data for management review.
• Maintain proper documentation through scanning, filing, and record management to ensure organized office operations.
• Perform general office administrative duties to support smooth daily workflows.
• Complete other ad-hoc tasks assigned by management to assist with operational needs.

Skills

Strong communication

Organizational skills

Multitasking

Independent worker

Tools

Excel

Xero or similar accounting software

Microsoft Office

Job description

Job Summary

We are seeking an experienced and organized Admin & Accounts Assistant to support operations by managing supplier coordination, verifying invoices, handling purchasing documents, and performing general office administration in a construction-related environment.

Responsibilities

• Assist with daily accounting tasks by entering data and maintaining accurate financial records to support operational accuracy


• Manage supplier invoices, Purchase Orders (POs), and Delivery Orders (DOs) to ensure timely and accurate processing


• Source suppliers by obtaining quotations and preparing price comparisons to support cost-effective purchasing decisions


• Coordinate with suppliers and follow up on deliveries to ensure timely receipt of goods and services


• Prepare Excel reports to summarize accounting and procurement data for management review


• Maintain proper documentation through scanning, filing, and record management to ensure organized office operations


• Perform general office administrative duties to support smooth daily workflows


• Complete other ad-hoc tasks assigned by management to assist with operational needs

Preferred competencies and qualifications

• Proficient in Microsoft Office, especially Excel, to efficiently handle reporting and data management


• Knowledge of Xero or similar accounting software to support accounting processes


• Strong communication skills to liaise effectively with suppliers and internal teams


• Good organizational skills to manage multiple tasks and meet deadlines


• Ability to work independently and multitask in a fast-paced environment


• Responsible, detail-oriented, and eager to learn to contribute positively to the team