Support, Administrative

Aptar; Bahrain; On-site; BHD 7,000 - 11,000; Full time

Job summary

Aptar is seeking an Administrative Clerk based in Bahrain to provide efficient administrative and clerical support across the organization. The role includes data entry, filing, document control, and coordination with suppliers and government entities to ensure smooth daily operations.

Ideal candidates will have a Bachelor’s in management or equivalent experience, at least 3 years in office management, strong English communication, excellent organizational skills, and proficiency in Excel.

Qualifications

• Bachelor’s degree in management or equivalent experience.
• Minimum of 3 years of experience in office management.
• Strong organizational and filing skills.
• Excellent verbal and written communication in English.
• Proficiency in Microsoft Excel and data entry.

Responsibilities

• Perform general clerical duties including filing, photocopying, scanning, printing, and document control.
• Prepare, update, and maintain administrative records, reports, and databases.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Maintain organized filing systems, both physical and electronic.
• Assist in preparing letters, memos, and other business documents.
• Coordinate daily office operations and support procurement activities.

Skills

Organizational skills

Filing

Verbal and written communication (EN)

Excel proficiency

Data entry

Teamwork

Deadline-driven

Education

Bachelor’s degree in management

Tools

Microsoft Excel

Job description

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At Aptar, we use insights, design, engineering and science to create innovative packaging technologies that build brand value for our customers, and, in turn, make a meaningful difference in the lives, looks, health and homes of people around the world.

Every day, Aptar creates “a-ha moments” for its customers and their consumers and patients by continually bringing innovations to market that convert non-dispensing packaging into breakthrough product-dispensing systems, including those that give people more effective ways to put on their favorite fragrance, kids the opportunity to pour ketchup without making a mess and patients connected technologies that help them more easily adhere to treatment.

We have manufacturing facilities in North America, Europe, Asia and South America and over 14,000 dedicated employees in some 20 countries.

You should work here because we:

• Attract and develop high performing people.
• Promote a diverse and inclusive work environment.
• Allow for failure by allowing people to make mistakes through an open and trusting environment.
• Invest in the development of employees through local, regional and global career opportunities.
• Contribute to the communities where we reside.

What’s new with Aptar

We have an exciting position open: Administrative Clerk, reporting to the HRBP Manager and be based in Kingdom Of Bahrain.

This is how your journey begins

Job Purpose

The Administrative Clerk is responsible for providing efficient administrative and clerical support to ensure smooth daily operations across the organization. The role involves handling documentation, filing, correspondence, data entry, office coordination, record management, and supporting various departments with administrative requirements while maintaining confidentiality and compliance with company procedures.

Key Responsibilities

Administrative Support

• Perform general clerical duties including filing, photocopying, scanning, printing, and document control.
• Prepare, update, and maintain administrative records, reports, and databases.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Maintain organized filing systems, both physical and electronic.
• Assist in preparing letters, memos, and other business documents.

Office Coordination

• Assist with visitor management and reception-related activities when required.
• Support procurement activities by preparing purchase requests and tracking office supplies.
• Monitor and maintain office stationery inventory.
• Maintain employee, operational, and company records accurately.
• Ensure proper document archiving and retrieval as required.
• Monitor document validity and assist in updating records and licenses.
• Coordinate and monitor the daily activities of contracted security guards and cleaning staff.
• Ensure security guards are properly deployed according to company requirements and shift schedules.
• Monitor attendance, punctuality, and performance of security personnel and cleaners.
• Conduct regular inspections to ensure security and housekeeping standards are maintained throughout the facility.
• Liaise with security and cleaning service providers regarding staffing, performance issues, and service improvements.
• Ensure visitors, contractors, and employees comply with company access control and security procedures.
• Maintain records related to security and housekeeping activities, including attendance reports, incident reports, and service evaluation records.
• Coordinate with the EHS to maintain a safe, secure, and clean working environment.
• Monitor inventory and usage of cleaning materials and supplies and coordinate replenishment when necessary.

Working Conditions

• Office-based role within a manufacturing environment.
• Require interaction with suppliers, government entities, and external service providers.
• Standard working hours as per company policy.

What you will bring on the journey

Education

• Bachelor’s degree in management. Adequate experience in office management in lieu of a degree may be considered.

Experience:

• Minimum of 3 years of experience in
• Strong organizational and filing skills.
• Excellent verbal and written communication skills in English.
• Strong attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Good time management and multitasking abilities.
• Proficiency in Microsoft Excel and data entry.
• Teamwork and customer-service orientation.
• Ability to work under deadlines and prioritize tasks effectively.

Be You. Be Aptar

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.