Front Desk Admin Attendant ADMINISTRATION · Manama

Chalhoub Group; Manama; Presencial; BHD 7000 - 11.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health care

Employee discounts

Remote and flexible working policies

Descripción de la vacante

Chalhoub Group, a leading luxury retailer in the Middle East, seeks an organized administrator to support policies, records and procurement, facilities and events, and front-office operations in Manama. You will coordinate travel, manage contracts, maintain records and assist visitors with professionalism and care.

Fluency in Arabic and English is required, along with strong Excel skills and the ability to adapt to changing processes.

Formación

• Fluent Arabic and English communication skills, both written and spoken.
• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data.
• Fast learner with the ability to adapt quickly to new processes, systems and business requirements.
• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting and day-to-day coordination

Responsabilidades

• Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
• Follow up on all matters pertaining to customer/supplier contracts
• Ensure the periodic replenishment of all stationary and groceries
• Ensure proper tracking of requisitions, contracts, and orders
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement
• Oversee corporate events coordination
• Manage processes to ensure facilities safety and security, housekeeping, parking and recreational facilities management, and all functional areas
• Coordinate travel schedules including hotel booking, flight bookings and visa arrangements for staff and visitors
• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
• Participate in relevant projects and community activities as and when needed
• Manage reception, visitor and telephone services, including answering and forwarding calls, providing information, greeting and directing visitors, maintaining guest reservations and telephone lists, tracking international calls and faxes, monitoring staff whereabouts, and arranging transportation for guests when requested
• Maintain up-to-date telephone lists
• Be role-models of Chalhoub Group values and culture
• Work collaboratively with internal teams and external partners to ensure seamless operations

Conocimientos

Arabic & English

Excel

Fast learner

GenAI tools

Herramientas

Excel

Descripción del empleo

INSPIRE | EXHILARATE | DELIGHT

For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.

Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM.

Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.

What you’ll be doing

Administrative Policies, Records and Procurement

• Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

• Prepare and review operational reports and schedules to ensure accuracy and efficiency

• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions

• Follow up on all matters pertaining to customer/supplier contracts

• Ensure the periodic replenishment of all stationary and groceries

• Ensure proper tracking of requisitions, contracts, and orders

• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement

Facilities, Events and Travel Coordination

• Oversee corporate events coordination

• Manage processes to ensure facilities safety and security, housekeeping, parking and recreational facilities management, and all functional areas

• Coordinate travel schedules including hotel booking, flight bookings and visa arrangements for staff and visitors

• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing

• Participate in relevant projects and community activities as and when needed

Reception

• Manage reception, visitor and telephone services, including answering and forwarding calls, providing information, greeting and directing visitors, maintaining guest reservations and telephone lists, tracking international calls and faxes, monitoring staff whereabouts, and arranging transportation for guests when requested.

• Maintain up-to-date telephone lists

What you’ll need to succeed

• Fluent Arabic and English communication skills, both written and spoken.

• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data.

• Fast learner with the ability to adapt quickly to new processes, systems and business requirements.

• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting and day-to-day coordination

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employeediscounts.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.