Executive Assistant to Entrepreneur & Investor | Hybrid

Maseera; Bahrain; Hybrid; BHD 15,000 - 23,000; Full time

Job summary

Maseera is seeking a proactive Executive Assistant to provide dedicated professional and personal support to a prominent entrepreneur and investor. The role involves managing day-to-day administrative priorities, coordinating schedules and communications, and supporting ongoing business initiatives and personal matters.

You will work in a hybrid setup with 2–3 days onsite in Bahrain, maintaining confidentiality, anticipating needs, and ensuring tasks are completed efficiently.

Qualifications

• 2–3 years of experience in an Executive Assistant, Personal Assistant, or similar role.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities.
• Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups.
• Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings.
• Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through.
• Coordinate business and personal travel arrangements, itineraries, and related logistics.
• Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks.
• Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives.
• Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time.
• Conduct research, prepare summaries, and organize information to support executive decision-making.
• Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed.
• Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention.
• Handle sensitive personal and professional information with the highest level of confidentiality and discretion.

Skills

Calendar management

Communication

Travel coordination

Discretion and confidentiality

English proficiency

Google Workspace

Notion

Time management

Independent work

Tools

Google Workspace

Notion

Job description

Maseera is seeking a proactive Executive Assistant to provide dedicated professional and personal support to a prominent entrepreneur and investor. The role involves managing day-to-day administrative priorities, coordinating schedules and communications, and supporting ongoing business initiatives and personal matters.

You will work in a hybrid setup with 2–3 days onsite in Bahrain, maintaining confidentiality, anticipating needs, and ensuring tasks are completed efficiently.