Executive Assistant to Chief Executive Officer

Maseera; Al-Hidd; On-site; BHD 12,000 - 18,000; Full time

Job summary

Bahrain LNG seeks an experienced Executive Assistant to provide comprehensive executive support to the CEO, managing calendars, communications, meetings, documentation, and stakeholder engagement with discretion and professionalism.

You will coordinate travel, prepare agendas and minutes, liaise with internal departments and external partners, support onboarding and HR administration, and ensure timely information flow and record-keeping.

Qualifications

• Bachelor's degree in a related field.
• 5-8 years of executive assistant experience with C-suite support.
• Experience in energy, oil & gas, LNG, or industrial sectors is desirable.

Responsibilities

• Manage CEO calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to correspondence on behalf of the CEO.
• Prepare agendas, presentations, reports, and briefing materials for the CEO.
• Monitor action items and follow up with stakeholders to ensure timely completion.
• Coordinate executive and board-related meetings; prepare packs, minutes, and trackers.

Skills

Calendar management

Email management

Stakeholder engagement

Travel coordination

Education

Bachelor's degree in Business Administration / Office Management / Secretarial Studies

Tools

MS Office Suite

Documentation systems

Job description

Executive Assistant to Chief Executive Officer

Provide comprehensive executive, administrative, and coordination support to the CEO of Bahrain LNG, ensuring the efficient management of schedules, communications, meetings, documentation, and stakeholder engagement activities. The role serves as a key point of contact between the CEO and internal and external stakeholders while maintaining the highest levels of professionalism, confidentiality, and organizational effectiveness.

Responsibilities:

• Manage and coordinate the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to correspondence, emails, and requests on behalf of the CEO.
• Prepare agendas, presentations, reports, briefing materials, and other documents required by the CEO.
• Monitor action items and follow up with relevant stakeholders to ensure timely completion.
• Organize executive, management, and board-related meetings.
• Prepare meeting packs, agendas, minutes, and action trackers.
• Ensure accurate documentation and maintenance of meeting records and confidential files.
• Serve as a liaison between the CEO and internal departments, shareholders, government entities, partners, and external stakeholders.
• Coordinate communications and ensure timely dissemination of information.
• Support the CEO in managing stakeholder relationships and engagement activities.
• Maintain organized records, filing systems, and confidential documentation.
• Coordinate office logistics, events, workshops, and executive visits.
• Support procurement and administrative processes related to executive office requirements.
• Assist with onboarding and offboarding activities, employee documentation, and induction arrangements.
• Support interview scheduling, candidate coordination, and recruitment administration activities.
• Maintain accurate personnel records and assist with leave, attendance, and employee data updates in accordance with company procedures.
• Provide coordination support for employee engagement initiatives and HR communications.
• Compile data, reports, and presentations for executive and board-level reviews.
• Track key deadlines, commitments, and deliverables assigned by the CEO.
• Ensure proper document control and compliance with organizational procedures.
• Handle highly sensitive and confidential information with discretion.
• Ensure adherence to company policies, governance requirements, and administrative standards.
• Support governance processes through accurate record-keeping and compliance monitoring.

Minimum Qualifications & Experience:

• Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Communications, or a related discipline.
• 5-8 years of experience in executive assistance, office administration, or senior administrative support roles, preferably supporting C-suite executives.
• Experience in the energy, oil & gas, LNG, or industrial sector is desirable.