Senior Executive Secretary & Office Operations Lead

Gulf Air; Manama; On-site; BHD 12,000 - 18,000; Full time

Job summary

Gulf Air in Bahrain seeks an experienced secretary to provide comprehensive secretarial support to the Chief Division Head, organizing the office and ensuring an efficient workflow. The role involves managing calendars, handling confidential correspondence, arranging travel, and coordinating with multiple departments.

You will require 5–7 years of secretarial experience, strong English and Arabic language skills, and proficiency in office software.

Qualifications

• 5–7 years secretarial experience or equivalent office work/management.
• Strong command of English and Arabic
• Computer literate; good organizational and interpersonal skills
• Willing to work long and flexible hours

Responsibilities

• Manage Chief's daily appointments, meetings, conferences; prepare agendas and maintain records.
• Handle incoming/outgoing correspondence and documents confidentially.
• Prepare all correspondence for signature in house style within deadlines.
• Delegate and follow up activities to ensure matters not needing Chief's attention are actioned.
• Receive guests and maintain a professional image of the Chief's office.
• Monitor stationery and ensure adequate supplies for the Chief's office.
• Make travel arrangements and reservations for the Chief and guests.
• Respond to customer queries and direct to appropriate departments.
• Assist Chief in time management and resolve staff issues with departments or directives.
• Monitor conference room schedules and coordinate bookings.
• Coordinate for New joiner induction, gate passes, stationery, visitors, duty travels, etc.
• Travel to old Headquarter and airport maintenance offices for admin and documentation tasks.
• Undertake any other duties assigned by the Chief.

Skills

English

Arabic

Education

Secretarial Diploma or equivalent incl. Shorthand

Job description

Gulf Air in Bahrain seeks an experienced secretary to provide comprehensive secretarial support to the Chief Division Head, organizing the office and ensuring an efficient workflow. The role involves managing calendars, handling confidential correspondence, arranging travel, and coordinating with multiple departments.

You will require 5–7 years of secretarial experience, strong English and Arabic language skills, and proficiency in office software.