Executive Assistant to CEO and MDs

Maseera; Manama; On-site; BHD 14,000 - 24,000; Full time

Job summary

Continental Group Holding in Manama invites applications for an Executive Assistant to the CEO and Managing Directors. This full-time, on-site role supports senior leaders with calendar management, meeting coordination, travel logistics, and confidential documentation handling.

The position involves preparing correspondence, presentations, and reports, and ensuring timely submission of approvals and follow-ups across departments to maintain smooth operations.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel and accommodations for the CEO and Managing Directors.
• Prepare and review correspondence, presentations, and reports; maintain confidential records.
• Organize board and leadership meetings and track approvals; handle expense reports and documentation submission.

Job description

Continental Group Holding is a major trading company with diversified interests across multiple sectors, including HVAC, copiers and printers, managed print services, and power cables and equipment. The organization also operates in renewable energy solutions, automated filing solutions, home appliances, consumer electronics, and commercial laundry solutions. In addition, Continental Group Holding is active in information technology and services, providing integrated solutions to a wide range of customers. This diversity offers team members exposure to various industries, innovative technologies, and growth opportunities within a dynamic business environment.

Role Description:

The Executive Assistant to CEO and MDs is a full-time, on-site role based in Manama. This position provides high-level administrative and organizational support to the CEO and Managing Directors, including managing calendars, scheduling meetings, and coordinating travel and accommodations. The role involves preparing and reviewing correspondence, presentations, and reports, maintaining confidential records, and organizing board and leadership meetings. The Executive Assistant will handle expense reports, track approvals, and ensure timely submission of documentation. Daily responsibilities also include prioritizing incoming requests, liaising with internal and external stakeholders, coordinating office logistics for the executive team, and ensuring smooth communication and workflow across departments.

Summary scope include:

• Research & Information Support – gathering and summarizing information required for management decisions


• Calendar & Meeting Management – organizing meetings, priorities, agendas and required preparation


• Task & Action Follow-up – tracking management tasks, deadlines and action points and ensuring proper follow-up until closure


• Management Correspondence & Coordination – supporting emails, reports, presentations and coordination with departments and external parties


• Management Reporting – maintaining a clear list of pending matters, deadlines, follow-ups and items requiring management attention


• Maintain Company Policy & Procedures Manuals – frequent review and update of policy and procedure manuals


• Internal Project Coordination – ability to independently coordinate and execute internal projects such as special audit requirements, process improvements, efficiency enhancement, and cost reduction.