Executive Assistant to Chief Executive Officer

BLNG; Al-Hidd; On-site; BHD 32,000 - 52,000; Full time

Job summary

Bahrain LNG is seeking a seasoned executive assistant to provide comprehensive support to the CEO, ensuring efficient management of schedules, communications, meetings, and documentation. You will coordinate calendars, travel, prepare materials, and act as a liaison with internal teams, government entities, shareholders, and partners, while handling confidential information with discretion.

Featuring a high degree of organization, this role requires English proficiency and strong MS Office

Qualifications

• Bachelor’s degree required or equivalent experience.
• 5–8 years in executive support, preferably for C-suite.
• Experience in energy/oil & gas is desirable.

Responsibilities

• Manage CEO calendar, meetings, and travel.
• Screen and respond to correspondence on behalf of CEO.
• Prepare agendas, reports, and briefing materials.
• Coordinate executive, management, and board meetings.
• Maintain confidential records and file systems.
• Liaise with internal departments, shareholders, and external parties.
• Support HR onboarding, recruitment admin, and employee data updates.

Skills

Executive assistance

Office administration

Stakeholder coordination

Calendar management

Travel coordination

Documentation

Confidentiality

MS Office

Education

Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Communications

Tools

Microsoft Office

Job description

Provide comprehensive executive, administrative, and coordination support to the CEO of Bahrain LNG, ensuring the efficient management of schedules, communications, meetings, documentation, and stakeholder engagement activities. The role serves as a key point of contact between the CEO and internal and external stakeholders while maintaining the highest levels of professionalism, confidentiality, and organizational effectiveness.

Responsibilities:

• Manage and coordinate the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to correspondence, emails, and requests on behalf of the CEO.
• Prepare agendas, presentations, reports, briefing materials, and other documents required by the CEO.
• Monitor action items and follow up with relevant stakeholders to ensure timely completion.
• Organize executive, management, and board-related meetings.
• Prepare meeting packs, agendas, minutes, and action trackers.
• Ensure accurate documentation and maintenance of meeting records and confidential files.
• Serve as a liaison between the CEO and internal departments, shareholders, government entities, partners, and external stakeholders.
• Coordinate communications and ensure timely dissemination of information.
• Support the CEO in managing stakeholder relationships and engagement activities.
• Maintain organized records, filing systems, and confidential documentation.
• Coordinate office logistics, events, workshops, and executive visits.
• Support procurement and administrative processes related to executive office requirements.
• Assist with onboarding and offboarding activities, employee documentation, and induction arrangements.
• Support interview scheduling, candidate coordination, and recruitment administration activities.
• Maintain accurate personnel records and assist with leave, attendance, and employee data updates in accordance with company procedures.
• Provide coordination support for employee engagement initiatives and HR communications.
• Compile data, reports, and presentations for executive and board-level reviews.
• Track key deadlines, commitments, and deliverables assigned by the CEO.
• Ensure proper document control and compliance with organizational procedures.
• Handle highly sensitive and confidential information with discretion.
• Ensure adherence to company policies, governance requirements, and administrative standards.
• Support governance processes through accurate record-keeping and compliance monitoring.

Minimum Qualifications & Experience:

• Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Communications, or a related discipline.
• 5-8 years of experience in executive assistance, office administration, or senior administrative support roles, preferably supporting C-suite executives.
• Experience in the energy, oil & gas, LNG, or industrial sector is desirable.

Knowledge & Skills:

• Executive administration and office management.
• Business communication and stakeholder coordination.
• Meeting management and minute-taking.
• Document preparation and records management.
• Calendar, travel, and event coordination.
• Strong organizational, planning, and multitasking skills.
• Ability to manage changing priorities, take initiative, and work effectively with minimal supervision.
• Excellent written and verbal communication skills in English; Arabic language proficiency is an advantage.
• Understanding of the Bahrain business environment is desirable.
• Experience in HR administration is an advantage.
• High level of confidentiality, professionalism, and attention to detail.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).