Executive Assistant: Scheduling, Meetings & Docs

Explore more jobs; Bahrain; On-site; BHD 8,000 - 18,000; Full time

Job summary

Explore more jobs is seeking a Personal Assistant to support the manager by handling correspondence, phone inquiries, scheduling meetings and preparing documents. You will maintain an organized filing system and assist with information management to ensure smooth operations.

You will also manage schedules, coordinate activities, prioritize appointments, and assist with travel and expense follow-ups for department members. Attendance at senior meetings and minute-taking are included in the role.

Qualifications

• Experience supporting a manager or executive is preferred.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Handle correspondence and phone inquiries for the manager.
• Schedule meetings and appointments, and prepare documents or reports.
• Maintain an organized filing system for efficient information management.
• Organize and oversee day-to-day operations of the manager's affairs to ensure high-quality support.
• Manage, screen and monitor the manager’s correspondence, such as calls, emails, posts, and fax.
• Attend senior-level meetings and record meeting minutes for future reference.
• Follow up on business trips and expenses of department members.

Job description

Explore more jobs is seeking a Personal Assistant to support the manager by handling correspondence, phone inquiries, scheduling meetings and preparing documents. You will maintain an organized filing system and assist with information management to ensure smooth operations.

You will also manage schedules, coordinate activities, prioritize appointments, and assist with travel and expense follow-ups for department members. Attendance at senior meetings and minute-taking are included in the role.