Personal Assistant

Explore more jobs; Bahrain; On-site; BHD 8,000 - 18,000; Full time

Job summary

Explore more jobs is seeking a Personal Assistant to support the manager by handling correspondence, phone inquiries, scheduling meetings and preparing documents. You will maintain an organized filing system and assist with information management to ensure smooth operations.

You will also manage schedules, coordinate activities, prioritize appointments, and assist with travel and expense follow-ups for department members. Attendance at senior meetings and minute-taking are included in the role.

Qualifications

• Experience supporting a manager or executive is preferred.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Handle correspondence and phone inquiries for the manager.
• Schedule meetings and appointments, and prepare documents or reports.
• Maintain an organized filing system for efficient information management.
• Organize and oversee day-to-day operations of the manager's affairs to ensure high-quality support.
• Manage, screen and monitor the manager’s correspondence, such as calls, emails, posts, and fax.
• Attend senior-level meetings and record meeting minutes for future reference.
• Follow up on business trips and expenses of department members.

Job description

The Personal Assistant is responsible for supporting the manager by handling correspondence and phone inquiries, scheduling meetings and appointments, preparing documents or reports, and maintaining an organized filing system for efficient information management.

• Organize and oversee the day-to-day operations of the manager's professional and personal affairs to guarantee the provision of high-quality support.


• Manage schedules for effective time management, coordinate activities, prioritize appointments and adjust schedules when needed.


• Follow up on business trips and expenses of department members.


• Manage, prioritize, screen and monitor the manager’s correspondence, such as calls, emails, posts, and fax, ensuring timely responses.


• Collect and research information on assigned matters, producing reports as required.


• Maintain an efficient filing system to ensure accurate documentation.


• Attend senior-level meetings and record meeting minutes for future reference.