Executive Assistant

PremierQ; Manama; On-site; BHD 12,000 - 18,000; Full time

Job summary

PremierQ, a specialized contractor focused on play and leisure projects, is seeking an Executive Assistant in Manama to support senior leadership. This full-time, on-site role involves managing calendars, scheduling meetings, organizing travel, and preparing correspondence and presentations.

You will handle expense reports, coordinate communications, and maintain accurate records to ensure smooth daily operations for the executive team.

Qualifications

• Experience providing executive support and managing confidential information.
• Strong calendar management, meeting coordination and document preparation skills.
• Proficiency in preparing and tracking expense reports with accuracy.
• Excellent written and verbal communication with internal and external stakeholders.

Responsibilities

• Manage senior leadership calendars and coordinate meetings.
• Schedule travel and prepare itineraries and presentations.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate internal and external communications and liaison with clients, partners and suppliers.
• Maintain organized filing systems and handle expense reports with precision.

Skills

Calendar management

Meeting coordination

Expense reports

Travel planning

Executive support

Document preparation

Communication skills

MS Office

Independent work

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Job description

Company Description

PremierQ is a specialized contractor focused on the business of play and leisure, delivering end-to-end solutions for sports and recreational projects. The company provides design, consultancy, material supply, and construction services under one roof, offering a streamlined experience for clients.

Role Description

The Executive Assistant role at PremierQ is a full-time, on-site position based in Manama. The Executive Assistant will support senior leadership with daily administrative tasks, including managing calendars, scheduling meetings, organizing travel, and preparing correspondence and presentations. The role involves handling expense reports, coordinating internal and external communications, and maintaining accurate records and filing systems. The Executive Assistant will also help prepare meeting agendas, take minutes, follow up on action items, and liaise with clients, partners, and suppliers as needed. This position requires a proactive, detail-oriented professional who can prioritize multiple tasks and ensure smooth day-to-day operations for the executive team.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.
• Experience with Executive Support, such as organizing travel, preparing presentations, and managing confidential information.
• Proficiency in preparing and tracking Expense Reports with accuracy and attention to detail.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proven ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Solid computer skills, including MS Office (Word, Excel, PowerPoint, Outlook) and basic document management tools.
• Previous experience supporting executives or senior management, ideally within construction, design, or related industries, is an advantage.
• Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field preferred.