Tender Operations Specialist (Hybrid)

Medline Industries, LP; Diegem; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid working options

Training opportunities

Employee Assistance Program

Job summary

Medline Industries, LP is seeking a Tender Agent to support the end-to-end tender management process from Brussels. You will prepare, coordinate, and deliver high-quality tender submissions within required timelines to ensure customers receive best-in-class tender solutions.

The role requires 1–2 years in contract or tender management, strong admin skills, and fluency in English and Dutch. Hybrid working options, training opportunities, and an international environment are offered.

Qualifications

• Experience with providing administrative support for tenders for both public and private customers.
• Ability to ensure full compliance with public procurement requirements when working on public-sector tenders.
• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.
• Strong skills in background research, document searches, and data collection needed for tender preparation.
• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.
• Capability to support the review and final sign-off of proposals and other tender documents.
• A proactive mindset with a willingness to suggest and support improvements to systems and processes.
• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.
• Readiness to handle sample order placements required for tender submissions.

Responsibilities

• Prepare, coordinate, and deliver high-quality tender submissions within required timelines.
• Support end-to-end tender management and coordinate with internal teams.
• Review and finalize proposals and tender documents.
• Manage sample order placements for tenders.

Skills

Tender administration

Public procurement compliance

Tender coordination

Research & data collection

Time management

Proposal review

Process improvement

CRM familiarity

Sample orders handling

Communication skills

English & Dutch

MS Office

Tools

MS Office

Job description

Medline Industries, LP is seeking a Tender Agent to support the end-to-end tender management process from Brussels. You will prepare, coordinate, and deliver high-quality tender submissions within required timelines to ensure customers receive best-in-class tender solutions.

The role requires 1–2 years in contract or tender management, strong admin skills, and fluency in English and Dutch. Hybrid working options, training opportunities, and an international environment are offered.