Tender Agent m/f/d

Medline International Belgium BV; Diegem; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Market related salary

Bonus plan

Training opportunities

Employee Assistance Program

Hybrid working options

International working environment

Job summary

Medline International Belgium BV is seeking a Tender Agent to support end-to-end tender management. You will prepare, coordinate, and deliver high-quality tender submissions, ensuring compliance with procurement rules and timely delivery.

You will collaborate with logistics, sales and marketing to drive winning proposals and manage sample orders when needed. Fluency in English and Dutch is essential.

Qualifications

• 1–2 years of experience in contract and/or tender management.
• Experience with tenders for public and private customers.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks and conflicting priorities.
• Proficiency in English and Dutch.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare, coordinate and deliver high-quality tender submissions on time.
• Ensure compliance with public procurement requirements.
• Coordinate tender process with logistics, sales and marketing.
• Conduct background research and data collection for proposals.
• Support review and final sign-off of tender documents.
• Handle sample orders for tender submissions.

Skills

English proficiency

Dutch proficiency

Strong communication

Organizational skills

MS Office

Tools

CRM systems

Job description

About us

Medline is a leading provider of medical‑surgical products and supply chain solutions, serving all points of care. Through a wide‑ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes.

Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories.

Outside the US, Medline EMEA headquarters is in Utrecht, the Netherlands. To learn more about Medline’s operations in Europe, visit www.medline.eu.

Department

Customer Service

Reports to

Supervisor Tender Management

Location

Brussels

Role Summary

In the role of Tender Agent, you will be responsible for supporting the end‑to‑end tender management process. You will prepare, coordinate, and deliver high‑quality tender submissions within the required timelines, ensuring that both existing and new customers receive best‑in‑class tender solutions.

How can you help us?

• Experience with providing administrative support for tenders for both public and private customers.
• Ability to ensure full compliance with public procurement requirements when working on public‑sector tenders.
• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.
• Strong skills in background research, document searches, and data collection needed for tender preparation.
• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.
• Capability to support the review and final sign‑off of proposals and other tender documents.
• A proactive mindset with a willingness to suggest and support improvements to systems and processes.
• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.
• Readiness to handle sample order placements required for tender submissions.

Qualification and experience

Are you a match?

• 1–2 years of experience in contract and/or tender management.
• Background or strong interest in administration, legal topics, or customer service.
• Solid oral, written, and interpersonal communication skills.
• A sense of pride in delivering high‑quality work within agreed timelines.
• Strong administrative skills and attention to detail.
• Ability to manage multiple tasks and conflicting priorities effectively.
• A calm and professional approach when interacting with customers.
• Confidence in communicating with stakeholders at all internal and external levels.
• Proficiency in English and Dutch.
• Strong organizational skills, resulting in a methodical and structured way of working.
• Good command of MS Office.
• Ability to work effectively as part of a team as well as independently.

What we offer

• Market related salary and a bonus plan
• A range of training opportunities
• Employee Assistance Program
• Hybrid working options
• International working environment

Corporate values and sustainability

Ready for a new challenge? At Medline, we believe that diversity and inclusion are essential for achieving success and fostering innovation. We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic. Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners.

Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet. To find out more about Medline, you can access our website via this link.

Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time. If you’re a self‑starter, eager to grow your career within a high‑performing environment, this is the place for you.