Tender Coordinator: End-to-End Submissions & Compliance

Medline Industries, LP; Machelen; Hybrid; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Bonus plan

Training opportunities

Employee Assistance Program

Hybrid work options

International working environment

Job summary

Medline Industries, LP is seeking a Tender Agent in Brussels to support the end-to-end tender management process, coordinating submissions for public and private customers. You will ensure compliance with procurement rules and collaborate with logistics, sales, and marketing to deliver high-quality tenders on time.

The role requires 1–2 years in tender management or related administration, strong English and Dutch, and excellent organizational and communication skills.

Qualifications

• 1–2 years of experience in contract and/or tender management.
• Background or strong interest in administration, legal topics, or customer service.
• Solid oral, written, and interpersonal communication skills.
• A sense of pride in delivering high-quality work within agreed timelines.
• Strong administrative skills and attention to detail.
• Ability to manage multiple tasks and conflicting priorities effectively.
• A calm and professional approach when interacting with customers.
• Confidence in communicating with stakeholders at all internal and external levels.
• Proficiency in English and Dutch.
• Strong organizational skills, resulting in a methodical and structured way of working.
• Good command of MS Office.
• Ability to work effectively as part of a team as well as independently.

Responsibilities

• Support the end-to-end tender management process.
• Prepare, coordinate, and deliver high-quality tender submissions within required timelines.
• Ensure full compliance with public procurement requirements when working on tenders.
• Coordinate with internal teams such as logistics, sales, and marketing.
• Review and final sign-off of proposals and tender documents.
• Suggest and support improvements to systems and processes while handling tender submissions.

Skills

English

Dutch

Administration

Communication

MS Office

Teamwork

Organization

Multitasking

Attention to detail

Tools

CRM systems

Job description

Medline Industries, LP is seeking a Tender Agent in Brussels to support the end-to-end tender management process, coordinating submissions for public and private customers. You will ensure compliance with procurement rules and collaborate with logistics, sales, and marketing to deliver high-quality tenders on time.

The role requires 1–2 years in tender management or related administration, strong English and Dutch, and excellent organizational and communication skills.