Tender Agent m/f/d

Medline Industries, LP; Diegem; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid working options

Training opportunities

Employee Assistance Program

Job summary

Medline Industries, LP is seeking a Tender Agent to support the end-to-end tender management process from Brussels. You will prepare, coordinate, and deliver high-quality tender submissions within required timelines to ensure customers receive best-in-class tender solutions.

The role requires 1–2 years in contract or tender management, strong admin skills, and fluency in English and Dutch. Hybrid working options, training opportunities, and an international environment are offered.

Qualifications

• Experience with providing administrative support for tenders for both public and private customers.
• Ability to ensure full compliance with public procurement requirements when working on public-sector tenders.
• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.
• Strong skills in background research, document searches, and data collection needed for tender preparation.
• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.
• Capability to support the review and final sign-off of proposals and other tender documents.
• A proactive mindset with a willingness to suggest and support improvements to systems and processes.
• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.
• Readiness to handle sample order placements required for tender submissions.

Responsibilities

• Prepare, coordinate, and deliver high-quality tender submissions within required timelines.
• Support end-to-end tender management and coordinate with internal teams.
• Review and finalize proposals and tender documents.
• Manage sample order placements for tenders.

Skills

Tender administration

Public procurement compliance

Tender coordination

Research & data collection

Time management

Proposal review

Process improvement

CRM familiarity

Sample orders handling

Communication skills

English & Dutch

MS Office

Tools

MS Office

Job description

About us

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline EMEA headquarters is in Utrecht, the Netherlands.

To learn more about Medline's operations in Europe, visit www.medline.eu.

Department: Customer Service

Reports to: Supervisor Tender Management

Location: Brussels

In the role of Tender Agent, you will be responsible for supporting the end-to-end tender management process. You will prepare, coordinate, and deliver high-quality tender submissions within the required timelines, ensuring that both existing and new customers receive best-in-class tender solutions.

How can you help us?

• Experience with providing administrative support for tenders for both public and private customers.


• Ability to ensure full compliance with public procurement requirements when working on public-sector tenders.


• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.


• Strong skills in background research, document searches, and data collection needed for tender preparation.


• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.


• Capability to support the review and final sign-off of proposals and other tender documents.


• A proactive mindset with a willingness to suggest and support improvements to systems and processes.


• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.


• Readiness to handle sample order placements required for tender submissions.

Are you a match?

• 1-2 years of experience in contract and/or tender management.


• Background or strong interest in administration, legal topics, or customer service.


• Solid oral, written, and interpersonal communication skills.


• A sense of pride in delivering high-quality work within agreed timelines.


• Strong administrative skills and attention to detail.


• Ability to manage multiple tasks and conflicting priorities effectively.


• A calm and professional approach when interacting with customers.


• Confidence in communicating with stakeholders at all internal and external levels.


• Proficiency in English and Dutch.


• Strong organizational skills, resulting in a methodical and structured way of working.


• Good command of MS Office.


• Ability to work effectively as part of a team as well as independently.

#LI-EU

What we offer

• Market related salary and a bonus plan


• A range of training opportunities


• Employee Assistance Program


• Hybrid working options


• International working environment

Ready for a new challenge?

At Medline, we believe that diversity and inclusion are essential for achieving success and fostering innovation. We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.

To find out more about Medline, you can access our website via this link.