Brussels Tender Specialist — End-to-End Bids, Hybrid

Medline Industries; Diegem; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid working options

Training opportunities

Employee Assistance Program

Job summary

Medline Industries in Brussels is seeking a Tender Agent to support end-to-end tender management. You will prepare, coordinate and deliver high-quality tender submissions within required timelines, ensuring compliance and client satisfaction.

The role requires 1–2 years in tender management, and strong administration, legal or customer service background, with excellent English and Dutch communication. Hybrid working options and training opportunities are available.

Qualifications

• 1–2 years of experience in contract and/or tender management.
• Background or strong interest in administration, legal topics, or customer service.
• Solid oral, written, and interpersonal communication skills.
• Ability to manage multiple tasks and conflicting priorities effectively.
• Calm and professional approach when interacting with customers.
• Fluency in English and Dutch.

Responsibilities

• Prepare, coordinate and deliver tender submissions within required timelines.
• Ensure full compliance with public procurement requirements.
• Coordinate with internal teams such as logistics, sales and marketing.
• Conduct background research, document searches and data collection for tender preparation.
• Support review and final sign-off of proposals and tender documents.
• Respond to stakeholder inquiries and track contracts in CRM; identify process improvements.

Skills

Tender management

Administrative support

Communication skills

English

Dutch

MS Office

CRM systems

Team coordination

Tools

CRM systems

Contract tracking

Microsoft Office

Job description

Medline Industries in Brussels is seeking a Tender Agent to support end-to-end tender management. You will prepare, coordinate and deliver high-quality tender submissions within required timelines, ensuring compliance and client satisfaction.

The role requires 1–2 years in tender management, and strong administration, legal or customer service background, with excellent English and Dutch communication. Hybrid working options and training opportunities are available.