Temporary Receptionist - Law firm

Michael Page; Brussel; On-site; EUR 20,000 - 27,000; Full time

Job summary

Michael Page is seeking a Receptionist for a front-of-house role in Brussels, supporting a prestigious international law firm. The temporary position focuses on delivering a professional experience to visitors while coordinating office operations, meeting facilities and administrative support.

Responsibilities include switchboard management, visitor greeting, room bookings, travel arrangements, courier services and general office coordination within an international environment.

Qualifications

• Front desk coordination and professional visitor handling.
• Strong communication with internal teams and visitors.
• Proficiency in managing bookings, travel and administrative tasks.

Responsibilities

• Manage switchboard and screen calls, take messages and direct inquiries.
• Greet visitors and provide professional reception experience.
• Assist with printing, copying and basic admin tasks for visitors.
• Manage visitor badges and access procedures.
• Coordinate meeting room bookings and refresh reservations as needed.
• Arrange catering and setup for meetings and events.
• Monitor conference rooms and liaise with facilities teams.
• Arrange travel, hotel and transportation bookings.
• Organise courier services and outgoing mail.
• Coordinate flower orders and other office requests.
• Liaise with IT and other support functions as needed.

Skills

Front desk coordination

Communication

Organizational skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

This Receptionist role is a front-of-house position focused on delivering a professional experience to visitors while ensuring the smooth day-to-day coordination of office operations, meeting facilities and administrative support. The successful candidate will manage reception activities, room bookings, travel arrangements, courier services and general office support within an international business environment.

Client Details

Our client is a prestigious international law firm based in Brussels. To support its operations during a temporary period, they are currently looking for a Receptionist to join their team until the end of December.

Description

• Managing the switchboard, forwarding calls, screening incoming calls and taking messages.
• Welcoming visitors and ensuring a professional reception experience.
• Supporting visitors with administrative requests such as printing, copying and other practical needs.
• Managing visitor badges and access procedures.
• Coordinating meeting room bookings and updating reservations as required.
• Ordering catering services and assisting with meeting room set-up when needed.
• Monitoring conference rooms and liaising with internal teams to ensure facilities are maintained.
• Arranging travel, hotel, restaurant and transportation bookings.
• Organising courier services and outgoing mail.
• Coordinating flower orders and other office-related requests.
• Acting as a point of contact with IT and other support functions when required.