Temporary Front Desk & Office Coordination Specialist

Michael Page; Brussel; On-site; EUR 20,000 - 27,000; Full time

Job summary

Michael Page is seeking a Receptionist for a front-of-house role in Brussels, supporting a prestigious international law firm. The temporary position focuses on delivering a professional experience to visitors while coordinating office operations, meeting facilities and administrative support.

Responsibilities include switchboard management, visitor greeting, room bookings, travel arrangements, courier services and general office coordination within an international environment.

Qualifications

• Front desk coordination and professional visitor handling.
• Strong communication with internal teams and visitors.
• Proficiency in managing bookings, travel and administrative tasks.

Responsibilities

• Manage switchboard and screen calls, take messages and direct inquiries.
• Greet visitors and provide professional reception experience.
• Assist with printing, copying and basic admin tasks for visitors.
• Manage visitor badges and access procedures.
• Coordinate meeting room bookings and refresh reservations as needed.
• Arrange catering and setup for meetings and events.
• Monitor conference rooms and liaise with facilities teams.
• Arrange travel, hotel and transportation bookings.
• Organise courier services and outgoing mail.
• Coordinate flower orders and other office requests.
• Liaise with IT and other support functions as needed.

Skills

Front desk coordination

Communication

Organizational skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Michael Page is seeking a Receptionist for a front-of-house role in Brussels, supporting a prestigious international law firm. The temporary position focuses on delivering a professional experience to visitors while coordinating office operations, meeting facilities and administrative support.

Responsibilities include switchboard management, visitor greeting, room bookings, travel arrangements, courier services and general office coordination within an international environment.