Senior Office & Admin Manager — Part-Time, Brussels

Unique Belgium; Brussel Hoofdstad; Hybride; EUR 36 000 - 48 000; Temps partiel

Avantages offerts par ce poste

Hybrid work model

Résumé du poste

Unique Belgium is seeking an experienced Office Manager for a 3-month, part-time assignment in Brussels. The role requires a strong background in financial administration, HR, and office operations within an international setting.

Fluent English and understanding of French are essential. You will report to the Secretary General and provide end-to-end administrative and operational support, including invoicing, bookkeeping, HR tasks, and facilities management.

Qualifications

• Bachelor's degree or equivalent experience.
• ~10 years of experience, ideally as an Office Manager within a European association or international environment.
• Strong proficiency in MS Office (Word, Excel, Outlook) and Octopus bookkeeping software.
• Comfort navigating Belgian legal and administrative frameworks.
• Service-oriented, proactive, detail-oriented, and discreet.

Responsabilités

• Provide end-to-end administrative, financial, and operational support to keep the association running smoothly.
• Handle incoming/outgoing invoices, upload financial data, manage expense claims, and liaise with the external accountant and banks.
• Support HR-related matters (contracts, insurance) and manage relations with facilities, IT, and service providers.
• Provide operational support to related industry platforms and project initiatives.
• Assist with meeting and event logistics and support the Communication Manager with website updates.

Connaissances

MS Office

Octopus

Financial admin

HR admin

Office operations

French understanding

Formation

Bachelor's degree or equivalent

Outils

Octopus bookkeeping

Description du poste

Unique Belgium is seeking an experienced Office Manager for a 3-month, part-time assignment in Brussels. The role requires a strong background in financial administration, HR, and office operations within an international setting.

Fluent English and understanding of French are essential. You will report to the Secretary General and provide end-to-end administrative and operational support, including invoicing, bookkeeping, HR tasks, and facilities management.