Senior Executive Assistant (Part-Time) - Brussels

Arcadius; Brussel Hoofdstad; Sur place; EUR 24 000 - 36 000; Temps partiel

Résumé du poste

Arcadius in Brussels seeks an experienced Executive Assistant to support the Director in a small, international office. The role is part-time (3 days/week) and open to both employees and freelancers, with duties spanning executive support and light office management.

You will manage the Director’s calendar, coordinate meetings, draft correspondence, handle travel arrangements and liaise with the Paris HQ, all while maintaining discretion and a proactive, hands-on approach.

Qualifications

• You are a mature, service-minded and highly organised professional who understands exactly what is needed in a support role.

Responsabilités

• managing and monitoring the Director’s diary, appointments and meetings
• proactively reminding the Director of meetings and keeping a close eye on the agenda
• receiving, forwarding and drafting correspondence
• organising internal and external meetings
• making restaurant and hotel reservations
• arranging travel
• preparing and following up on files and administrative matters
• filing, archiving and managing documents
• handling expense notes and following specific internal procedures with headquarters
• monitoring simple budget-related matters and outstanding invoices
• supporting the preparation and organisation of events and international meetings
• managing external relations in the Director’s absence
• handling limited reception and telephone duties
• taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.
• building and maintaining a positive working relationship with the Paris HQ

Description du poste

Arcadius in Brussels seeks an experienced Executive Assistant to support the Director in a small, international office. The role is part-time (3 days/week) and open to both employees and freelancers, with duties spanning executive support and light office management.

You will manage the Director’s calendar, coordinate meetings, draft correspondence, handle travel arrangements and liaise with the Paris HQ, all while maintaining discretion and a proactive, hands-on approach.