Chef de bureau/Cheffe de bureau

Unique Belgium; Brussel Hoofdstad; Hybride; EUR 36 000 - 48 000; Temps partiel

Avantages offerts par ce poste

Hybrid work model

Résumé du poste

Unique Belgium is seeking an experienced Office Manager for a 3-month, part-time assignment in Brussels. The role requires a strong background in financial administration, HR, and office operations within an international setting.

Fluent English and understanding of French are essential. You will report to the Secretary General and provide end-to-end administrative and operational support, including invoicing, bookkeeping, HR tasks, and facilities management.

Qualifications

• Bachelor's degree or equivalent experience.
• ~10 years of experience, ideally as an Office Manager within a European association or international environment.
• Strong proficiency in MS Office (Word, Excel, Outlook) and Octopus bookkeeping software.
• Comfort navigating Belgian legal and administrative frameworks.
• Service-oriented, proactive, detail-oriented, and discreet.

Responsabilités

• Provide end-to-end administrative, financial, and operational support to keep the association running smoothly.
• Handle incoming/outgoing invoices, upload financial data, manage expense claims, and liaise with the external accountant and banks.
• Support HR-related matters (contracts, insurance) and manage relations with facilities, IT, and service providers.
• Provide operational support to related industry platforms and project initiatives.
• Assist with meeting and event logistics and support the Communication Manager with website updates.

Connaissances

MS Office

Octopus

Financial admin

HR admin

Office operations

French understanding

Formation

Bachelor's degree or equivalent

Outils

Octopus bookkeeping

Description du poste

Unique Belgium is currently looking for an experienced and proactive Office Manager for a 3-month part-time mission (4 days/week) within a prominent European sector association located in Brussels!

Are you an administrative all-rounder with strong experience in financial administration, HR, and office operations within an international environment? This role is for you!

The Role at a Glance

• Contract: 3-month part-time mission (4 days a week)
• Start Date: As soon as possible
• Location: Brussels (2 days/week minimum on-site)
• Languages: Fluent English + understanding of French.

Your Key Responsibilities:

Reporting directly to the Secretary General, you will provide end-to-end administrative, financial, and operational support to keep the association running smoothly:

• Financial & Accounting Admin: Handle incoming/outgoing invoices, upload financial data into Octopus, manage expense claims, and coordinate directly with the external accountant and banks.
• HR & Office Operations: Support HR-related matters (contracts, insurance), assist the team, and manage relationships with building facilities, IT, and service providers.
• Project & Platform Support: Provide operational support to related industry platforms and project initiatives.
• Logistics & Communication: Assist with meeting and event logistics, and support the Communication Manager with website updates.

The Ideal Profile:

• Education: Bachelor's degree or equivalent experience.
• Experience: ~10 years of experience, ideally as an Office Manager within a European association or international environment.
• Technical Skills: Strong proficiency in MS Office (Word, Excel, Outlook) and previous experience using Octopus bookkeeping software.
• Knowledge: Comfortable navigating Belgian legal and administrative frameworks.
• Soft Skills: Service-oriented, highly proactive, detail-oriented, and able to handle confidential matters with complete discretion.

What is offered:

• A competitive remuneration package aligned with your qualifications and experience.
• A professional, dynamic, and international working environment in the EU quarter of Brussels.
• Flexibility with part-time hours (4 days/week) and hybrid setup options.