Chef de bureau/Cheffe de bureau

Unique Belgium; Brussel; Hybride; EUR 25 000 - 52 000; Temps partiel

Avantages offerts par ce poste

Competitive remuneration

International environment

Hybrid schedule

Résumé du poste

Unique Belgium is seeking an experienced Office Manager for a 3-month part-time mission in Brussels, reporting to the Secretary General. You will manage end-to-end administrative, financial, and operational support in a highly international environment.

The role requires ~10 years of experience, fluent English and knowledge of French, and strong MS Office skills with Octopus bookkeeping familiarity. Hybrid setup with on-site presence in Brussels.

Qualifications

• Bachelor’s degree or equivalent experience.
• Approximately 10 years of experience in an administrative role.
• Experience as an Office Manager in a European association or international environment.
• Strong MS Office skills and familiarity with Octopus bookkeeping software.

Responsabilités

• Provide end-to-end administrative, financial, and operational support.
• Handle invoices, expense claims, and liaise with external accountant and banks.
• Support HR matters (contracts, insurance) and office facilities.
• Assist with project initiatives and communications, including website updates.

Connaissances

Fluent English

MS Office

Office administration

Attention to detail

Formation

Bachelor’s degree

Outils

Octopus

Description du poste

Unique Belgium is currently looking for an experienced and proactive Office Manager for a 3-month part-time mission (4 days/week) within a prominent European sector association located in Brussels!

Are you an administrative all-rounder with strong experience in financial administration, HR, and office operations within an international environment? This role is for you!

The Role at a Glance

• Contract: 3-month part-time mission (4 days a week)
• Start Date: As soon as possible
• Location: Brussels (2 days/week minimum on-site)
• Languages: Fluent English + understanding of French.

Reporting directly to the Secretary General, you will provide end-to-end administrative, financial, and operational support to keep the association running smoothly:

• Financial & Accounting Admin: Handle incoming/outgoing invoices, upload financial data into Octopus, manage expense claims, and coordinate directly with the external accountant and banks.
• HR & Office Operations: Support HR-related matters (contracts, insurance), assist the team, and manage relationships with building facilities, IT, and service providers.
• Project & Platform Support: Provide operational support to related industry platforms and project initiatives.
• Logistics & Communication: Assist with meeting and event logistics, and support the Communication Manager with website updates.

The Ideal Profile

• Education: Bachelor’s degree or equivalent experience.
• Experience: ~10 years of experience, ideally as an Office Manager within a European association or international environment.
• Technical Skills: Strong proficiency in MS Office (Word, Excel, Outlook) and previous experience using Octopus bookkeeping software.
• Knowledge: Comfortable navigating Belgian legal and administrative frameworks.
• Soft Skills: Service-oriented, highly proactive, detail-oriented, and able to handle confidential matters with complete discretion.

What is offered:

• A competitive remuneration package aligned with your qualifications and experience.
• A professional, dynamic, and international working environment in the EU quarter of Brussels.
• Flexibility with part-time hours (4 days/week) and hybrid setup options.