Part-Time Executive Assistant to Director — Brussels

Belgie Vacature; Brussel Hoofdstad; Sur place; EUR 28 000 - 42 000; Temps partiel

Résumé du poste

Belgie Vacature is seeking an experienced Executive Assistant to support a senior Director in an international Brussels environment. The role offers part-time flexibility and a varied mix of administrative and office-management duties within a small team.

You will manage the Director’s schedule, coordinate meetings, handle correspondence, organise travel and events, and liaise with the Paris HQ. The position emphasizes discretion, diplomacy and professional communication.

Qualifications

• Solid experience as an Executive Assistant or in a senior management support role.
• Excellent command of French and English, with good understanding of Dutch.
• Strong written communication and spelling.
• Diplomatic and professional communication style with discretion.

Responsabilités

• Manage and monitor the Director’s diary, appointments and meetings.
• Proactively remind the Director of meetings and watch the agenda.
• Receive, forward and draft correspondence.
• Organise internal and external meetings.
• Make restaurant and hotel reservations.
• Arrange travel.
• Prepare and follow up on files and administrative matters.
• Filing, archiving and managing documents.
• Handle expense notes and internal procedures with headquarters.
• Monitor budget-related matters and invoices.
• Support events and international meetings.
• Manage external relations in Director’s absence.
• Handle reception and telephone duties.
• Office management: supplies, equipment, supplier contacts.
• Maintain relationship with Paris HQ.

Connaissances

Executive support

Discretion

Organisational skills

Stakeholder management

Multilingual communication

Outils

MS Office

Excel

Word

Description du poste

Belgie Vacature is seeking an experienced Executive Assistant to support a senior Director in an international Brussels environment. The role offers part-time flexibility and a varied mix of administrative and office-management duties within a small team.

You will manage the Director’s schedule, coordinate meetings, handle correspondence, organise travel and events, and liaise with the Paris HQ. The position emphasizes discretion, diplomacy and professional communication.