Secretary - Japanese speaking

Makita N.V.; Kortenberg; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Meal vouchers (€8/day)

Hospitalisation and group insurance (d

dental plan €500/year

Commuting allowance

Work from home one day per week

20 days of annual leave + 9 ADV days

Company-wide closure between Christmas

Job summary

The Makita N.V. European headquarters seeks an experienced secretary to provide comprehensive administrative support across the organization.

Responsibilities include managing the Director and Japanese staff calendars, coordinating meetings, and arranging travel. You will prepare documents, expense reports, and presentation materials, including translations, as well as handling reception and correspondence.

Qualifications

• Bachelor level with relevant secretarial experience.
• International environment experience preferred.
• Strong proficiency in Microsoft Office and document handling.

Responsibilities

• Manage scheduling for the Director and Japanese staff.
• Coordinate and book meetings and conference calls.
• Handle travel arrangements and related logistics for visits and business trips.
• Prepare documents, expense notes and presentation materials, including translation.
• Greet guests and manage reception duties; handle post and mailing correspondence.

Skills

Strong communication

Organizational skills

Planning abilities

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

The secretary provides support to the European headquarters of the Makita organization. He/she performs a wide range of administrative tasks in order to guarantee a good and effective administration. Schedule management of Director and Japanese staff. Organisation of Business Trips Support of living environments for Director and Japanese staff. Co-ordination, scheduling and booking of the meetings and conference calls. Sending/collecting requires to/from Japan and and/or subsidiaries Creating documents/expense notes/presentation materials (including translation) Taking care of phone, post and mailing correspondence Welcoming of the guests Ordering office material General secretary/administrative duties

Profile: Bachelor level with relevant experience in secretarial and general office work, preferably in an international environment.

Languages: Japanese (preferably native speaking) - English (good knowledge) - French/Dutch (basic knowledge)

Strong communication skills and able to cooperate with team members Good working level in Microsoft Office (Especially Excel is important) Ability to work according a plan and organized Able to prioritise tasks effectively Work independently with attention to details Ability to discretely hadle confidential files

We offer a varied role with impact and responsibility; A professional and motivated team; Room for initiative and personal growth; A competitive salary package with attractive fringe benefits:

• Meal vouchers (€8/day)
• Hospitalisation and group insurance (including a dental plan of €500/year)
• Commuting allowance
• The possibility to work from home one day per week (after the onboarding period)
• 20 days of annual leave plus 9 additional ADV days
• Company-wide closure between Christmas and New Year.