Japanese-Speaking Secretary & Administrator

Centre People Appointments; Brussel Hoofdstad; Hybrid; EUR 48,000 - 69,000; Full time

Benefits offered by this job

Group Insurance

Lunch vouchers

Eco- Vouchers

Remote Work Allowance

commuting allowance

Hybrid Working

Job summary

Centre People Appointments is seeking an Executive Assistant to join a Japanese company at its Brussels headquarters. The successful candidate will primarily support the President's Executive Assistant and handle a wide range of administrative tasks.

The role is permanent and full-time in Brussels with hybrid working. Ideal candidates hold a Bachelor’s degree, 3+ years of admin experience, a Belgian driver’s license, and fluency in Japanese and English (French or Dutch is a plus).

Qualifications

• Bachelor’s degree, preferably in office management, administration, or related field.
• Minimum 3 years’ work experience in administration or equivalent.
• Valid Belgian driver’s license (mandatory).
• Fluent in Japanese and English; French or Dutch is a strong asset.
• Proficiency in MS Office.
• Positive, service-oriented, and dependable attitude.
• Ability to multitask and manage requests accurately.
• Strong attention to detail and time management skills.
• Capable of handling confidential information with discretion.
• Resilient and able to meet deadlines.

Responsibilities

• Provide direct support to the President including travel coordination, calendar management, scheduling, and preparation for meetings.
• Bridge communication with internal and external stakeholders.
• Liaise with clients and suppliers as required.
• Handle expense processing, research tasks, seasonal operations, and other.
• Assist with reception duties and administrative support.
• Manage calls, welcome on-site visitors, and coordinate bookings (hotel, restaurant, taxi, train, flight, etc.).
• Process incoming invoices and facilities requests.
• Contribute to the continuous improvement of administrative processes.

Skills

Japanese

English

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Ref: KK47436

A Japanese company with a global network across Europe and beyond is seeking an Executive Assistant to join its Brussels headquarters.

In this role, you will primarily support the Executive Assistant to the President, while also handling a wide range of administrative tasks.

TYPE: Permanent, full-time WORKING HOURS: Monday to Friday 39.5 hours /week SALARY: €48 – 69 k/ annually (Including End-of-year Bonus and Vacation Allowance) depending on experience START: ASAP LOCATION: Brussels, Belgium BENEFITS: Group Insurance, Lunch vouchers, Eco- Vouchers, Remote Work Allowance, commuting allowance, and Hybrid Working

Japanese Speaking Secretary & Administrator Main Responsibilities:

Secretary Tasks for the President

• Provide direct support to the President including travel coordination, calendar management, scheduling, and preparation for meetings
• Bridge communication with internal and external stakeholders
• Liaise with clients and suppliers as required
• Handle expense processing, research tasks, seasonal operations, and other

Administrative Support

• Assist with reception duties and administrative support
• Manage calls, welcome on-site visitors, and coordinate bookings (hotel, restaurant, taxi, train, flight, etc.)
• Process incoming invoices and facilities requests
• Contribute to the continuous improvement of administrative processes

Japanese Speaking Secretary & Administrator Ideal Candidate:

• Bachelor’s degree, preferably in office management, administration, or a related field
• Minimum 3 years’ work experience in administration or equivalent
• Valid Belgian driver’s license (mandatory)
• Fluent in Japanese and English; French or Dutch is a strong asset
• Proficiency in MS Office
• Positive, service-oriented, and dependable attitude
• Ability to multitask and manage requests accurately
• Strong attention to detail and time management skills
• Capable of handling confidential information with discretion
• Resilient and able to meet deadlines

** All applicants for the Japanese Speaking Secretary & Administrator must have the right to work in the country without any restrictions as the Company is not able to offer visa support. **We regret that we cannot accept applications from Working holiday, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.