Executive Secretary - International Admin & Travel

Makita N.V.; Kortenberg; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Meal vouchers (€8/day)

Hospitalisation and group insurance (d

dental plan €500/year

Commuting allowance

Work from home one day per week

20 days of annual leave + 9 ADV days

Company-wide closure between Christmas

Job summary

The Makita N.V. European headquarters seeks an experienced secretary to provide comprehensive administrative support across the organization.

Responsibilities include managing the Director and Japanese staff calendars, coordinating meetings, and arranging travel. You will prepare documents, expense reports, and presentation materials, including translations, as well as handling reception and correspondence.

Qualifications

• Bachelor level with relevant secretarial experience.
• International environment experience preferred.
• Strong proficiency in Microsoft Office and document handling.

Responsibilities

• Manage scheduling for the Director and Japanese staff.
• Coordinate and book meetings and conference calls.
• Handle travel arrangements and related logistics for visits and business trips.
• Prepare documents, expense notes and presentation materials, including translation.
• Greet guests and manage reception duties; handle post and mailing correspondence.

Skills

Strong communication

Organizational skills

Planning abilities

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

The Makita N.V. European headquarters seeks an experienced secretary to provide comprehensive administrative support across the organization.

Responsibilities include managing the Director and Japanese staff calendars, coordinating meetings, and arranging travel. You will prepare documents, expense reports, and presentation materials, including translations, as well as handling reception and correspondence.