Executive Secretary & Global Travel Coordinator

MAKITA; Kortenberg; On-site; EUR 30,000 - 48,000; Full time

Job summary

Makita seeks a secretary to support its European headquarters in Belgium. You will perform a broad range of administrative tasks to ensure smooth and effective administration for the Director and Japanese staff.

Your duties include scheduling, organizing business trips, arranging meetings, handling communications with Japan and subsidiaries, and creating documents and presentations. You will also manage reception, office supplies, and general clerical duties, contributing to a professional and

Responsibilities

• Schedule management of Director and Japanese staff.
• Organisation of Business Trips
• Support of living environments for Director and Japanese staff.
• Co-ordination, scheduling and booking of the meetings and conference calls.
• Sending/collecting requires to/from Japan and and/or subsidiaries
• Creating documents/expense notes/presentation materials (including translation)
• Taking care of phone, post and mailing correspondence
• Welcoming of the guests
• Ordering office material
• General secretary/administrative duties

Skills

Administrative support

Schedule management

Travel coordination

Translation

Tools

MS Office

Email/Calendar tools

Job description

Makita seeks a secretary to support its European headquarters in Belgium. You will perform a broad range of administrative tasks to ensure smooth and effective administration for the Director and Japanese staff.

Your duties include scheduling, organizing business trips, arranging meetings, handling communications with Japan and subsidiaries, and creating documents and presentations. You will also manage reception, office supplies, and general clerical duties, contributing to a professional and