Receptionist & Facilities Coordinator

Entso-E; Brussel; Sur place; EUR 29 000 - 40 000; Plein temps

Avantages offerts par ce poste

Multicultural environment

Learning & development

Health and travel insurance

Pension scheme

Meal vouchers

Eco vouchers

Annual bonus

Flexible benefits plan

Résumé du poste

ENTS0-E is seeking a motivated Receptionist & Facility Officer to be the first point of contact for members and visitors in Brussels. You will manage reception, office readiness, meeting room bookings and on-site event logistics, while supporting catering, stationery, mailroom and archives.

You will also coordinate maintenance for electrical systems, HVAC, access control and alarms, and assist with storage and furniture inventory to ensure a safe, productive working environment.

Qualifications

• High school qualification or equivalent gained through experience.
• 1-3 years of relevant experience in reception, office services or facilities support.
• Proficiency in Microsoft Office and collaboration tools (Word, Excel, Teams, Outlook and SharePoint).
• Excellent written and oral communication skills in English, with a good command of French and/or Dutch.
• Collaborative and service-oriented approach with ability to build positive relationships.
• Strong sense of accountability, reliability and integrity, with ability to follow procedures.
• Good organizational and problem-solving skills with ability to plan and deliver.
• Ability to work independently and in a team while managing priorities.
• Willingness to work from the office five days a week.
• Positive mindset aligned with ENTSO-E values.

Responsabilités

• Act as the main point of contact for ENTSO-E members and visitors, ensuring a professional and welcoming reception experience.
• Carry out daily office checks and ensure workspaces are clean and ready for operations.
• Support catering coordination, stationery, mailroom and archives to ensure resources are available.
• Manage meeting room bookings, room setup and on-site event logistics.
• Coordinate preventive and reactive maintenance for key facility systems.
• Assist with facility projects, including storage management and furniture inventory.

Connaissances

Communication skills

Team collaboration

Organizational skills

Problem-solving

Formation

High school qualification

Outils

Microsoft Office

Word

Excel

Teams

Outlook

SharePoint

Description du poste

ENTS0-E is seeking a motivated Receptionist & Facility Officer to be the first point of contact for members and visitors in Brussels. You will manage reception, office readiness, meeting room bookings and on-site event logistics, while supporting catering, stationery, mailroom and archives.

You will also coordinate maintenance for electrical systems, HVAC, access control and alarms, and assist with storage and furniture inventory to ensure a safe, productive working environment.