Part-Time Office Services & Facilities Coordinator

Cronos Europa; Brussel; Sur place; EUR 13 000 - 20 000; Temps partiel

Résumé du poste

Cronos Europa is seeking a part-time Office Services Specialist to ensure smooth daily operations in the Brussels office, delivering high-quality reception, facilities and administrative services.

This role creates a professional, welcoming workplace for employees, clients and visitors, handling logistics, meeting room bookings and coordination with IT, while maintaining office supplies and vendor relationships. The candidate works on-site every morning and supports trainings and events.

Qualifications

• Front desk, office coordination or facilities support experience is preferred.
• Strong multitasking and organizational abilities are required.
• Proactive, service-minded and professional demeanor expected.

Responsabilités

• Manage reception area and handle incoming/outgoing calls.
• Welcome and assist visitors in a professional manner.
• Coordinate visitor registration and maintain logs.
• Book and prepare meeting rooms for trainings and events.
• Monitor office supplies and liaise with suppliers.
• Ensure smooth functioning of facilities (printers, kitchen, meeting rooms).
• Coordinate maintenance, fire safety and HVAC inspections; track energy use.
• Collaborate with IT on asset inventory.
• Manage stock of employee merchandizing and onboarding kits.
• Handle mail and parcels logistics.
• Arrange trainings and coordinate with external providers and HR ERP entries.
• Support travel logistics including transportation and accommodation.

Connaissances

Front desk experience

Office coordination

Multitasking

Organizational skills

Team collaboration

Formation

High school diploma

Outils

Microsoft Office

Description du poste

Cronos Europa is seeking a part-time Office Services Specialist to ensure smooth daily operations in the Brussels office, delivering high-quality reception, facilities and administrative services.

This role creates a professional, welcoming workplace for employees, clients and visitors, handling logistics, meeting room bookings and coordination with IT, while maintaining office supplies and vendor relationships. The candidate works on-site every morning and supports trainings and events.