Reception & Facilities Coordinator

Unique Belgium; Brussel Hoofdstad; Sur place; EUR 27 000 - 36 000; Plein temps

Résumé du poste

Unique Belgium, an international organization based in Brussels, is seeking a Receptionist & Facility Officer to be the first point of contact for members and visitors and to support the smooth day-to-day operation of the office.

The role covers reception, office coordination, facilities and event support, ensuring a professional, safe and welcoming environment. Reports to the Facility Manager and involves coordinating meetings, room setups and liaising with suppliers.

Qualifications

• High school diploma or equivalent.
• 1-3 years of relevant experience in reception, office services, facilities or similar role.
• Strong knowledge of Microsoft Office and collaboration tools (Word, Excel, Teams, Outlook, SharePoint).
• Excellent written and spoken English; French and/or Dutch a plus.
• Strong communication and interpersonal skills, service‑m orientated.
• Able to plan, prioritize and manage multiple tasks simultaneously.

Responsabilités

• Act as the main point of contact for members and visitors.
• Welcome visitors professionally and friendly.
• Manage reception and visitor-related processes.
• Coordinate office services such as catering, mailroom and archives.
• Provide logistical support for on-site meetings and events.
• Coordinate with internal teams and external suppliers.

Connaissances

English proficiency

French/Dutch language

Microsoft Office

Interpersonal skills

Administrative organization

Formation

High school diploma or equivalent

Outils

Microsoft Office

SharePoint/Teams/Outlook

Description du poste

Unique Belgium, an international organization based in Brussels, is seeking a Receptionist & Facility Officer to be the first point of contact for members and visitors and to support the smooth day-to-day operation of the office.

The role covers reception, office coordination, facilities and event support, ensuring a professional, safe and welcoming environment. Reports to the Facility Manager and involves coordinating meetings, room setups and liaising with suppliers.