Project Document Controller (Temporary Position)

DEME Offshore BE; Belgique; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Mobility program

Permanent training track

Growth opportunities

Health program and wellbeing

Job summary

DEME Offshore BE in Belgium is seeking a Project Document Controller to manage and control project documentation throughout the lifecycle within our electronic document management systems. This temporary position collaborates with the Project Management Team and other stakeholders to ensure proper processing, distribution and maintenance of documents.

You will register, review, store, and transmit documents using eDMS tools like Aconex or SharePoint, while meeting deadlines and ensuring

Qualifications

• Bachelor's degree or relevant administrative background.
• Experience in Document Control or project administration.
• Experience with electronic document management systems (Aconex or SharePoint is a plus).
• Accurate, detail-oriented, well-organized, with ability to set priorities.
• Fluent in English; Dutch or other languages are a plus.
• Ability to work independently and in a team; meet deadlines.

Responsibilities

• Manage and maintain project documentation within electronic document management systems (Aconex/SharePoint).
• Collaborate with Project Management Team and stakeholders.
• Ensure documents are registered, distributed, reviewed and stored correctly.
• Follow Document Control procedures across project lifecycle.
• Check documentation to meet Document Control requirements and standards.
• Track documents, reviews, actions, and deadlines in a structured manner.
• Transmit project documents between parties involved.
• Provide status reporting on documentation and deliverables.
• Support team, subcontractors and suppliers in using Document Control procedures and tools.
• Guide on the use of the implemented eDMS where needed.

Skills

Document control

Project administration

Administrative background

Fluent English

Education

Bachelor's degree or relevant administrative background

Tools

Aconex

SharePoint

Job description

Do you have a strong eye for detail and enjoy bringing structure to a project environment? For our team at our headquarters in Belgium, we are looking for a Project Document Controller to support our project activities.

As a Project Document Controller, you will be responsible for managing and controlling project documentation throughout the project lifecycle. You will work closely with the Project Management Team and other stakeholders to ensure documentation is processed, distributed and maintained correctly within our electronic document management systems.

This position is offered on a temporary basis.

Your responsibilities

• Manage and maintain project documentation within our electronic document management systems, such as Aconex or SharePoint.
• Work closely with the Project Management Team and other stakeholders involved in the project.
• Ensure documents are correctly registered, distributed, reviewed and stored.
• Maintain and follow Document Control procedures throughout the different stages of the project lifecycle.
• Check documentation and ensure Document Control requirements and company standards are met.
• Follow up on documents, reviews, outstanding actions and deadlines in a structured and timely manner.
• Control and transmit project documents between the different parties involved.
• Provide status reporting on project documentation and deliverables.
• Support project team members, subcontractors and suppliers in the correct use of Document Control procedures and tools.
• Provide guidance on the use of the implemented eDMS where needed.

Your profile

• You have a bachelor's degree or a relevant administrative background.
• You have experience in Document Control, project administration or a similar administrative role.
• You are comfortable working with electronic document management systems. Experience with Aconex or SharePoint is an asset.
• You work accurately and have a strong eye for detail.
• You are structured, well-organized and able to set priorities.
• You can work independently and take ownership of your tasks.
• You communicate easily with different stakeholders and enjoy working as part of a team.
• You can handle deadlines and maintain overview in a busy project environment.
• You are fluent in English. Knowledge of Dutch and/or other languages is an asset.

Our offer

• An extensive mobility program for a healthy work-life balance.
• A permanent training track which allows you to develop yourself personally and professionally.
• A stimulating, innovative workplace with numerous growth opportunities.
• A people-oriented environment with an interactive health program and a focus on employee wellbeing.