Project Document Controller (Temporary Position)

DEME Group; Belgique; On-site; EUR 40,000 - 56,000; Full time

Benefits offered by this job

Mobility program for work-life balance

Permanent training track for personal,

Growth opportunities

Job summary

DEME is seeking a detail-oriented Project Document Controller in Belgium to manage project documentation across the lifecycle. You will work with the Project Management Team to ensure correct processing, distribution and storage within our eDMS.

The role requires a bachelor’s degree or administrative background, proficiency with Aconex/SharePoint, and the ability to work independently and meet deadlines in a dynamic project environment. Temporary position with growth potential.

Qualifications

• Bachelor’s degree or relevant administrative background.
• Experience in Document Control, project administration or a similar administrative role.
• Comfortable working with electronic document management systems.

Responsibilities

• Manage and maintain project documentation within electronic document management systems (Aconex or SharePoint).
• Work closely with the Project Management Team and other stakeholders.
• Ensure documents are correctly registered, distributed, reviewed and stored.
• Maintain and follow Document Control procedures throughout the project lifecycle.
• Check documentation and ensure Document Control requirements and company standards are met.
• Follow up on documents, reviews, outstanding actions and deadlines in a structured and timely manner.
• Control and transmit project documents between the different parties involved.
• Provide status reporting on project documentation and deliverables.
• Support project team members, subcontractors and suppliers in the correct use of Document Control procedures and tools.
• Provide guidance on the use of the implemented eDMS where needed.

Skills

Attention to detail

Structured work approach

Deadline management

Team collaboration

Education

Bachelor's degree

Administrative background

Tools

Aconex

SharePoint

Job description

Do you have a strong eye for detail and enjoy bringing structure to a project environment? For our team at our headquarters in Belgium, we are looking for a Project Document Controller to support our project activities. As a Project Document Controller, you will be responsible for managing and controlling project documentation throughout the project lifecycle. You will work closely with the Project Management Team and other stakeholders to ensure documentation is processed, distributed and maintained correctly within our electronic document management systems. This position is offered on a temporary basis.

Your responsibilities

• Manage and maintain project documentation within our electronic document management systems, such as Aconex or SharePoint.
• Work closely with the Project Management Team and other stakeholders involved in the project.
• Ensure documents are correctly registered, distributed, reviewed and stored.
• Maintain and follow Document Control procedures throughout the different stages of the project lifecycle.
• Check documentation and ensure Document Control requirements and company standards are met.
• Follow up on documents, reviews, outstanding actions and deadlines in a structured and timely manner.
• Control and transmit project documents between the different parties involved.
• Provide status reporting on project documentation and deliverables.
• Support project team members, subcontractors and suppliers in the correct use of Document Control procedures and tools.
• Provide guidance on the use of the implemented eDMS where needed.

Your profile

• You have a bachelor’s degree or a relevant administrative background.
• You have experience in Document Control, project administration or a similar administrative role.
• You are comfortable working with electronic document management systems.
• Experience with Aconex or SharePoint is an asset.
• You work accurately and have a strong eye for detail.
• You are structured, well-organized and able to set priorities.
• You can work independently and take ownership of your tasks.
• You communicate easily with different stakeholders and enjoy working as part of a team.
• You can handle deadlines and maintain overview in a busy project environment.
• You are fluent in English.
• Knowledge of Dutch and/or other languages is an asset.

Our offer

• An extensive mobility program for a healthy work-life balance.
• A permanent training track which allows you to develop yourself personally and professionally.
• A stimulating, innovative workplace with numerous growth opportunities.
• A people-oriented environment with an interactive health program and a focus on employee wellbeing.

DEME is a world leader in the highly specialised fields of dredging, solutions for the offshore energy industry, infra marine and environmental works. The company can build on more than 140 years of know-how and experience and has fostered a pioneering approach throughout its history, enabling it to be a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, reduction of CO2 emissions, polluted rivers and soils and the scarcity of natural resources. While the company’s roots are in Belgium, DEME has built a strong presence in all of the world’s seas and continents, operating in more than 90 countries worldwide. DEME can rely on 5,200 highly skilled professionals across the globe. With a versatile and modern fleet of over 100 vessels, backed by a broad range of auxiliary equipment, the company can provide solutions for even the most complex projects. DEME achieved a turnover of 2.62 billion euros in 2019.