Document Controller Machelen

Jan De Nul Group; Brussel Hoofdstad; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

JDN Academy training

FIT programme

42 paid holidays (statutory, ADV, and

Meal vouchers

Eco vouchers

Public transport subsidy

Bike lease

Group insurance

Hospitalisation insurance

Staff discounts

Job summary

Jan De Nul Group seeks a Document Controller to streamline project document flows from the Diegem project office, ensuring that teams and clients always access the correct information.

You hold a Bachelor’s degree in Office Management, are fluent in Dutch, and proficient in MS Office. The role offers a permanent contract within an international team and attractive Belgian benefits.

Qualifications

• Bachelor’s degree in Office Management or equivalent.
• Very good knowledge of Dutch and good knowledge of MS Office (Word/Excel).
• Team player who enjoys document management and meticulous follow-up in coordination with project team and customer.

Responsibilities

• Provide functional support to users (internal and external).
• Set up project environments (digital platform) after consultation with involved persons/departments.
• Maintain administrative procedures and manuals.
• File emails and documents.
• Check official documents and internally consult with involved departments.
• Register and send official documents to the customer via document log.
• Communicate and exchange documents with the customer via digital platforms such as Aconex or ThinkProject.

Skills

Dutch language

MS Office

Team player

Attention to detail

Communication

Education

Bachelor’s degree

Tools

Aconex

ThinkProject

Job description

Your Work Context

Jan De Nul Group operates worldwide in dredging and offshore. We provide specialized services for the installation of subsea structures for the oil, gas and renewable energy markets. Our services include, among others, seabed preparation, dredging of trenches and stabilizing and ballasting them. Whether it concerns subsea pipelines, cables and umbilicals, or foundations, platforms and integrated wind farms, we always work tailored to the customer and, if desired, on an EPC basis. In addition, we also realize leading civil projects in Belgium, such as the Oosterweel connection, the A11, the Résidence Palace and the largest lock in the world in Antwerp.

Your Work Context

Jan De Nul Group operates worldwide in dredging and offshore. We provide specialized services for the installation of subsea structures for the oil, gas and renewable energy markets. Our services include, among others, seabed preparation, dredging of trenches and stabilizing and ballasting them. Whether it concerns subsea pipelines, cables and umbilicals, or foundations, platforms and integrated wind farms, we always work tailored to the customer and, if desired, on an EPC basis. In addition, we also realize leading civil projects in Belgium, such as the Oosterweel connection, the A11, the Résidence Palace and the largest lock in the world in Antwerp.

Behind all these projects there is a constant flow of documentation, and that is where you come in! As a Document Controller, you make the difference by bringing order, clarity and control to that flow, so that teams and customers worldwide work with the right information every day. By closely following up, checking and correctly registering the document flow, you make their job visibly easier every day.

Your Role

In this role, you are the fixed administrative link between internal project team and the client from the project office in Diegem (Machelen). At the same time, through the document flow you quickly gain insight into how a large project is built up, even without a technical background.

What are your main tasks and responsibilities?

• Providing functional support to users (internal and external);
• Setting up project environments (digital platform) after consultation with the involved persons/departments;
• Maintaining administrative procedures and manuals;
• Filing emails and documents;
• Checking official documents and internally consulting with the involved departments;
• Registering and sending official documents to the customer via document log;
• Communication and exchange of documents with the customer via digital platforms such as Aconex, ThinkProject, ...

What do you need?

You have a Bachelor’s degree in Office Management or equivalent. You have a very good knowledge of Dutch and a good knowledge of MS Office (Word/Excel). We are looking for a true team player who gets energy from document management and meticulous follow-up, in close coordination with both the project team and the customer. You enjoy working in a close-knit team where colleagues actively help each other and step in where needed, you are never on your own! You are communicative, enthusiastic and eager to learn, and you are open to following training in doc control platforms such as Aconex or ThinkProject. Even when it is busy, you keep an overview: you set priorities and continue to work accurately. You enjoy working in an international environment.

You are available to start from March 2027.

Working at Jan De Nul

Working at Jan De Nul means helping to find solutions to some of the biggest challenges of our time: from energy transition to rising sea levels to smart mobility. It means learning and working together every day, with the aim of ensuring the global quality of life for generations to come.

What We Offer

• A permanent training trajectory through our JDN Academy.
• The opportunity to exercise at work through our FIT programme.
• A permanent contract with 42 paid holidays (20 statutory, 12 ADV and 10 public holidays).
• An attractive salary with thirteenth month and double holiday pay, including:
• Meal vouchers and eco vouchers
• Intervention of public transportation and option of bicycle leasing and bicycle reimbursement
• Group and hospitalization insurance
• Various staff discounts
• applicable with a Belgian contract.

The World Becomes What You Make Of It

Jan De Nul is shaping water and land worldwide. We drive the transition to renewable energy with offshore energy infrastructure. We focus on nature-inclusive dredging solutions to build ports and protect our coastline. We develop innovative construction projects for smart mobility and sustainable buildings. And we redevelop our planet by giving polluted sites a new purpose. At Jan De Nul, the world becomes what you make of it.

Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.

Referenced Team

• Administration
• Construction
• Young professionals

Education

• Bachelor's degree
• document controlling; dossierbeheerder; civiel; werven; administratie; administratief; document; dossierbeheer;