Paralegal ad interim

Lyreco Group; Sint-Agatha-Berchem; Hybrid; EUR 32,000 - 52,000; Part time

Benefits offered by this job

Hybrid working options

Professional development opportunities

Collegial team atmosphere

Job summary

Lyreco Group seeks an organized and discreet Paralegal to support the Legal Advisor and Senior Management Team in a dynamic, international environment. You will handle corporate housekeeping, contract management, and compliance tasks, coordinating across multiple entities and languages.

Ideal candidates have 3–5 years of relevant experience, strong Dutch skills, and proficiency in MS Office with ERP exposure.

Qualifications

• 3–5 years of relevant experience in a similar role.
• Freelancer / Contractor looking for the next part time temporary assignment.
• Strong social and communication skills.
• High level of discretion, accuracy and attention to detail.
• Proactive, solution-oriented and able to work independently.
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure.
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus.
• IT-literate (Microsoft Office); experience with ERP systems is an advantage.

Responsibilities

• Provide administrative and operational support to the Legal Advisor and Senior Management Team.
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles).
• Assist in the preparation of documents, reports and presentations.
• Maintain filing and archiving systems for quick information access.
• Support corporate housekeeping activities for all entities.
• Keep Corporate Information Sheets up to date.
• Review contract requests and follow up on executed agreements across countries.
• Coordinate translations and publishing updates on the intranet.
• Support proofreading, rollout and implementation of compliance-related policies.
• Coordinate translations, training sessions, declarations and follow-up actions.
• Ensure policies and updates are available to stakeholders.
• Assist with ad hoc requests (e.g., KYC processes).
• Support collection of corporate documents for annual accounts approval.
• Maintain overview of owned and leased properties with Facility Manager.
• Ensure lease agreements and title documents are properly filed.
• Provide administrative and coordination support for business integration projects.

Skills

Communication skills

Discretion

Organizational skills

Proactivity

Independence

Tools

Microsoft Office

ERP systems

Job description

Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this interim role might be the perfect for you!As a paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross-functional projects.

Your responsibilities

General Administration

• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
• Assist in the preparation of documents, reports and presentations
• Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information

Corporate Housekeeping

• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
• Keep Corporate Information Sheets up to date
• Collect, manage and provide corporate documentation as required

Agreements & Contracts

• Maintain an overview of contract review requests across different countries and follow up on executed agreements
• Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
• Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet

Compliance

• Support the proofreading, rollout and implementation of compliance-related policies and procedures
• Coordinate translations, training sessions, declarations and follow-up actions
• Ensure policies and updates are made available to relevant stakeholders

Finance

• Assist with ad hoc requests (e.g. KYC processes)
• Support the collection of corporate documents related to the approval of annual accounts

Owned & Leased Property

• Maintain an overview of owned and leased properties in collaboration with the Facility Manager
• Ensure lease agreements and title documents are properly filed and accessible

Business Support

• Provide administrative and coordination support for business integration projects

Your profile

• 3–5 years of relevant experience in a similar role, preferably within a larger organization.
• Freelancer / Contractor looking for the next part time temporary assignement
• Strong social and communication skills
• High level of discretion, accuracy and attention to detail
• Proactive, solution-oriented and able to work independently
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
• IT-literate (Microsoft Office); experience with ERP systems is an advantage

What We Offer

• A challenging temporary position within a dynamic and growing organization
• Opportunities for professional development and skill enhancement
• A pleasant working atmosphere within a collegial and supportive team
• A competitive salary complemented by excellent secondary benefits
• Flexible working arrangements, including hybrid working options

#BE1