Paralegal ad interim

Lyreco Singapore Malaysia; Berchem; Hybrid; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid work

Professional development

Competitive salary

Job summary

Lyreco Group is seeking an organized and proactive paralegal to provide essential administrative and operational support to the Legal Advisor and Senior Management Team in an international environment.

You will handle general administration, corporate housekeeping, contract review, compliance projects and financial documentation, with a focus on multiple entities. Fluency in Dutch is mandatory, English and French are a plus; hybrid work arrangements are available.

Qualifications

• 3–5 years of relevant experience in a similar role.
• Freelancer / Contractor looking for part-time temporary assignment.
• Strong social and communication skills.
• High level of discretion, accuracy and attention to detail.
• Proactive, solution-oriented and able to work independently.
• Highly organized and structured with multitasking abilities.
• Dutch language (spoken and written) mandatory; English and French are a plus.
• IT-literate (Microsoft Office); ERP systems experience is an advantage.

Responsibilities

• Provide administrative and operational support to the Legal Advisor and Senior Management Team.
• Coordinate meetings, signatures, notarization of documents and apostilles.
• Assist in preparing documents, reports, and presentations.
• Maintain filing and archiving systems for quick information access.
• Support corporate housekeeping across entities (director appointments, powers of attorney, address changes).
• Review contracts and templates; manage contract register and translations; publish intranet updates.
• Support rollout of compliance policies and training; coordinate translations.
• Assist with ad-hoc finance tasks such as KYC and annual accounts documentation.
• Oversee owned and leased property records with Facility Manager.
• Provide coordination support for business integration projects.

Skills

Dutch fluency

Organised

Discretion

Independent / proactive

Communication skills

Microsoft Office

ERP systems experience (advantage)

Tools

Microsoft Office

ERP systems

Job description

Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this interim role might be the perfect for you! As a paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross‑functional projects.

Your responsibilities

General Administration

• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
• Assist in the preparation of documents, reports and presentations
• Maintain accurate and up‑to‑date filing and archiving systems, ensuring quick and easy access to information

Corporate Housekeeping

• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
• Keep Corporate Information Sheets up to date
• Collect, manage and provide corporate documentation as required

Agreements & Contracts

• Maintain an overview of contract review requests across different countries and follow up on executed agreements
• Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
• Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet

Compliance

• Support the proofreading, rollout and implementation of compliance‑related policies and procedures
• Coordinate translations, training sessions, declarations and follow‑up actions
• Ensure policies and updates are made available to relevant stakeholders

Finance

• Assist with ad‑hoc requests (e.g. KYC processes)
• Support the collection of corporate documents related to the approval of annual accounts

Owned & Leased Property

• Maintain an overview of owned and leased properties in collaboration with the Facility Manager
• Ensure lease agreements and title documents are properly filed and accessible

Business Support

• Provide administrative and coordination support for business integration projects

Your profile

• 3–5 years of relevant experience in a similar role, preferably within a larger organization.
• Freelancer / Contractor looking for the next part time temporary assignment
• Strong social and communication skills
• High level of discretion, accuracy and attention to detail
• Proactive, solution‑oriented and able to work independently
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
• IT‑literate (Microsoft Office); experience with ERP systems is an advantage

What we offer

• A challenging temporary position within a dynamic and growing organization
• Opportunities for professional development and skill enhancement
• A pleasant working atmosphere within a collegial and supportive team
• A competitive salary complemented by excellent secondary benefits
• Flexible working arrangements, including hybrid working options #LI-AV1 #LI-Hybrid #BE1

The Lyreco Group is the European Leader and the third largest distributor of workplace products and services in the world. A privately‑owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe. A global workplace solutions company with 10,000 employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services. With our core values of Excellence, Passion, Respect and Agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.