Operations & Administration Lead

RESSENCE; Antwerpen; On-site; EUR 45,000 - 60,000; Full time

Job summary

Ressence seeks an organized Office Manager to bring structure to our small, international team in Belgium. You will handle logistics, HR, finance and commercial support while maintaining accuracy and discretion.

You report to the Head of Operations and collaborate across the company. The role covers export shipments, payroll administration, invoices and daily administration, with opportunities to shape processes and improve customer experience.

Qualifications

• Relevant experience in office management, administration or operational support.
• Highly organized, accurate and able to manage several priorities.
• Comfortable working with numbers, Excel and administrative systems.
• Fluent in English; Dutch/French are assets.
• Discreet and trustworthy with sensitive information.

Responsibilities

• Coordinate logistics, shipments and export documentation.
• Coordinate payroll administration, holidays, employee records and onboarding.
• Manage purchase and sales invoices, payments and accounting support.
• Support e-commerce coordination and sales/marketing processes.

Skills

Office management

Administration

Operational support

Excel

Discretion

Communication

English fluency

Multi-tasking

Tools

Billit

Job description

Ressence seeks an organized Office Manager to bring structure to our small, international team in Belgium. You will handle logistics, HR, finance and commercial support while maintaining accuracy and discretion.

You report to the Head of Operations and collaborate across the company. The role covers export shipments, payroll administration, invoices and daily administration, with opportunities to shape processes and improve customer experience.