Administration/Finance Officer

Viaposte Maintenance Benelux; Vilvoorde; On-site; EUR 36,000 - 48,000; Full time

Job summary

Viaposte Maintenance Benelux is seeking an Administrative and Finance Officer to strengthen our administrative and financial team in Belgium and France. You will work closely with the Director of Administration & Development in Belgium and contribute to financial monitoring, performance analysis, and support local teams.

In this versatile role you ensure accurate information, up-to-date documents, and well-structured data.

Qualifications

• As the Administrative and Finance Officer you provide essential administrative support to the Director and ensure the smooth day-to-day running of the company’s administration.
• In this versatile role you ensure information is accurate, documents are up to date and files are properly followed up.
• You enjoy bringing order and structure to information and quickly identifying errors or missing elements.

Responsibilities

• Manage and follow up on the company’s general administration
• Check, process and follow up on invoices and payments
• Monitor and update financial data and cost centres
• Prepare and update various reports and tracking tools
• Check, structure and maintain Excel files and other administrative documents
• Organise and improve existing administrative data and tools
• Provide administrative support for commercial activities and sales
• Provide administrative support to the Director in the development of the company and on various projects
• Prepare, collect and structure the information required by the Director
• Follow up on various administrative actions and ensure deadlines are met

Job description

“ We make it possible” is not just a slogan, it is our mission. Our growth is driven by our expertise and commitment, within an organization that values diversity and equal opportunities.

As part of the development of our activities in Belgium and the Netherlands, we are looking for an Administrative and Finance Officer to strengthen our administrative and financial team. You will work closely with the Director of Administration & Development in Belgium and actively contribute to financial monitoring and performance analysis, supporting both local teams and management in Belgium and France.

We invest in your professional development and in recognizing your financial expertise. Together, we are building a future of innovation, reliability, and team spirit.

Profile:

As an Administrative and Finance Officer, you provide essential administrative support to the Director and ensure the smooth day-to-day running of the company’s administration.

In this versatile and hands-on role, you will be responsible for various aspects of the company’s administration. You ensure that information is accurate, documents are up to date and files are properly followed up. You enjoy bringing order and structure to information and quickly identifying errors or missing elements.

You are meticulous, flexible and motivated to contribute to the development of a fast-growing company.

Your responsibilities :

• Manage and follow up on the company’s general administration
• Check, process and follow up on invoices and payments
• Monitor and update financial data and cost centres
• Prepare and update various reports and tracking tools
• Check, structure and maintain Excel files and other administrative documents
• Organise and improve existing administrative data and tools
• Provide administrative support for commercial activities and sales
• Provide administrative support to the Director in the development of the company and on various projects
• Prepare, collect and structure the information required by the Director
• Follow up on various administrative actions and ensure deadlines are met

In our small company with a straightforward organisational structure, this role is deliberately broad and varied. You are a trusted person who ensures that the company’s administration is well organised and who actively contributes to structuring and improving its day-to-day operations.