Office Manager

AJARI GEMS; Antwerpen; Sur place; EUR 38 000 - 48 000; Plein temps

Résumé du poste

AJARI GEMS, a private company with a small and friendly team near Antwerp Central Station, seeks an enthusiastic Office Manager to support the Managing Directors and staff in daily operations.

You will handle broad administrative, organizational and financial tasks, including bookkeeping support, filing, client and supplier contacts, and front-desk duties, ensuring efficient office rhythms in an international environment.

Qualifications

• Administrative and financial support abilities
• Excellent organizational skills
• Good communication with internal and external stakeholders

Responsabilités

• Assist with bookkeeping and invoicing, and maintain filing systems.
• Update and manage client and supplier contact records.
• Perform general office management and receptionist duties.
• Provide admin support to Managing Directors for day-to-day requests.
• Coordinate import/export administrative processes to ensure smooth operations.

Description du poste

A private company with a small and friendly team is looking for an enthusiastic and proactive colleague to join us.

The Office Manager is responsible for the smooth and efficient day-to-day administration of the office, providing essential support to the Managing Directors, employees, clients, and suppliers. The role involves a broad range of administrative, organizational, and financial support tasks, ensuring that office operations are well coordinated and maintained to a high standard.

Key responsibilities

• Assisting with bookkeeping and financial administration, preparing and distributing memos and invoices, and establishing and maintaining accurate and effective filing systems.


• Maintaining and updating client and supplier contact information and ensuring that records are kept organized and up to date.


• General office management and receptionist duties, such as welcoming visitors and handling general inquiries when required.


• Providing administrative support to the Managing Directors, assisting with a wide range of inquiries and day-to-day requests.


• Supporting the company’s import and export activities by assisting with the necessary administrative processes, documentation, and coordination to ensure that operations run smoothly and efficiently.

Employment in a dynamic and international environment, in a truly unique industry, near Antwerp Central Station